Covid Guidelines

JHU Phase 2 Re-Opening Guidelines

The University is now in Phase 2 and has resumed some on-campus activities. While we are not yet ready to open fully, we are able to schedule and coordinate mission critical events and meetings indoors for fewer than 10 in attendance and for outdoor gatherings up to 25 in attendance. We still highly encourage events and meetings not mission critical to be held virtually. All event requests will be approved on a case-by-case basis.

At this time, the University is not hosting any external events or meetings with non JHU affiliates.

Below are a few important guidelines for you to be aware of while planning your event under Phase 2 of reopening.

Things to note BEFORE planning your event

  • All attendees must be internal Hopkins affiliates.
  • Most campus facilities are now being completely operational via jcard readers. Only JHU Homewood faculty, staff and students currently have access to swipe into campus facilities during operational hours.
  • The hours of operation for reservable spaces and most general use buildings are:
    • Monday- Friday 8:00am-10:00pm
    • Saturday & Sunday 10:00am- 10:00pm
  • For events to occur on campus, they should be mission critical. Requests will be reviewed by HSE and require permission from the appropriate dean’s office or University Administration department. These activities may include events which cannot be effectively conducted virtually and are directly related to research, education, and student activities.
  • Participants must wear a mask at all times during the duration of the event indoors and outdoors.
  • The University is only permitting events fewer than 5 persons in attendance at this time for indoor meetings and 10 for outdoor gatherings. Please be mindful reservable spaces are significantly smaller due to social distancing guidelines. Please be sure to check your desired room’s capacity first. All event spaces will have a standard layout. Layouts cannot be moved or rearranged due to required social distancing protocols. You can find a list of our room capacities and layouts by visiting our Event Space
  • Participants must maintain 6 feet of physical distance at all times.
  • At this time food and drink is not permitted at any event on campus or cannot be consumed within the buildings.
  • The use of any third-party vendor is prohibited unless approved.

Important Things to Remember

  • It is important all city, state, and university guidelines regarding COVID-19 are being followed. As guidelines and public health requirements change, the policies and protocols are subject to change at any time.
  • If you need to cancel your event for any reason, please note any requested AV or other needs which have fees attached, may still be charged if cancelled less than 5 business days out.

 

Information will be updated according to city, state, and university guidelines. Please check this page and the University’s Corona Virus Information page frequently while in the process of planning your future events. Once your event has been confirmed and you are assigned a Special Events Coordinator, staff will keep you informed regarding any updates/changes which may affect your event.

 

Thank you for your patience and understanding while we safely navigate the state of this pandemic.