Job Descriptions

Description of GRO E-Board Positions

Overview

Executive Board positions are paid positions at a rate of $10.00 per hour. (There are some limits on the number of hours paid per academic year, depending on position.)

  • All members of the GRO Executive Board are held to represent the general interest of the entire graduate student body. They are to refrain from representing the interests of the respective departments from which they come.
  • All Executive Board members are required to write at least one article for The Grad News per academic year.
  • All Executive Board members must also maintain the appropriate sections, corresponding to their specified role on the Executive Board, of the online version of the GRO Guide To Living in Baltimore.
  • Executive Board members shall regularly submit relevant information on their accomplishments in their role to be presented as part of the Executive Board Report given at each General Council meeting.
  • All Executive Board candidates should familiarize themselves with the GRO Constitution and Policy Document.

The following are detailed descriptions from the GRO Constitution and Policy Document:

Chair & Co-Chair

The Chair and Co-Chair of the GRO in cooperation shall:

  • Chair all General Council and Executive Board meetings of the GRO.
  • Serve as the primary liaisons between the GRO and University administration and all other University and non-University bodies or representatives.
  • Appoint representatives to those University committees and councils on which the GRO is entitled to a seat. The Chair and Co-Chair must keep abreast of all University committees and councils on which the GRO is entitled to a seat and assure that the seat is filled and that the GRO member filling that seat reports to the Executive Board.
  • Be responsible for seeing that the duties of all committees are carried out.
  • Prepare the second item of the agenda for General Council meetings. This shall be titled “The Executive Board Report.”
  • Be responsible for sending out the agenda of each General Council meeting at least three days prior to the meeting.
  • Maintain GRO documentation, such as the constitution and varying policy documents.
  • Shall prepare the annual budget with the assistance of the Treasure.
  • Be paid for no more than 500 hours each per academic year.

Secretary

The Secretary of the GRO shall:

  • Be responsible for maintaining the records of GRO affairs, including but not limited to the minutes of all GROmeetings (General Council meetings, Executive Board meetings, and meetings between GRO members and University administrators).
  • Organize and facilitate the logistics of GRO meetings.
  • Take attendance at all GRO meetings.
  • Count the votes at all GRO meetings, except for regular elections.
  • Distribute announcements and information to members of the GRO.
  • Maintain and distribute to the General Council lists of all current Program or Department Representatives and Alternates as well as all committee chairs and members.
  • Be paid for no more than 100 hours per academic year.

Treasurer

The Treasurer of the GRO shall:

  • Facilitate all financial transactions of the GRO and maintain records of GRO financial accounts.
  • Submit to the Chair a listing of all Executive Board expenditures to be included in the Executive Board Report.
  • Facilitate all reimbursements and transfers of GRO funds to all individuals and groups per General Council or Executive Board approval.
  • Shall assist in the preparation of the annual budget with Chair and Co-Chair.
  • Be paid for no more than 150 hours per academic year.

Social Chairs (2)

The Social Chairs of the GRO shall:

  • Be responsible for the encouragement of interdepartmental community through coordination of all aspects of theGRO’s social programming. This includes, but is not restricted to, the Orientation BBQ, Coffee Hours, Happy Hours, bus trips, and wine tastings.
  • Have a budget within which to work.
  • Be paid for no more than 100 hours each per academic year.

Communications Chair

The Communications Chair shall:

  • Be responsible for the compilation and dissemination of General Council minutes to the graduate student body.
  • Be responsible for the upkeep of information regarding the GRO through facilitating the maintenance of the GROwebsite and other online sources of information.
  • Oversee the JHU Portal website.
  • Be paid for no more than 25 hours per academic year.

GRO Guide To Living in Baltimore Chair

The GRO Guide Chair shall:

  • Be responsible for the oversight and managing of the editing and production of the GRO Guide To Living in Baltimore, which shall be updated and published in alternating years.
  • Be paid out of the GRO Guide budget.

Health Concerns Chair

The Health Concerns Chair shall:

  • Be responsible to act as the graduate student representative on both the University Student Health Insurance Committee and the Student Health Advisor Committee.
  • Report on changes in the plan to the Executive Board and General Council, solicit opinions from the GRO on the health insurance plan, and act as a resource for students with questions regarding the health plan.
  • Be paid for no more than 25 hours per academic year.

 

Administration and Group Funding Chair

The Administration and Group Funding Chair shall:

  • Be responsible for chairing the funding committee.
  • Be responsible for keeping track of group funding and correspondence.
  • Be responsible for coordinating with the chairs, secretary and treasurer in administration of the GRO and e-mails.
  • Be paid no more than 50 hours per year.

 

Advocacy Chair (2)

The Advocacy Chairs shall:

  • Handle student concerns and work to enrich student life in areas that include, but are not limited to housing, security, financial and environmental concerns.
  • Work with the Executive Board Members at Large to direct graduate student advocacy programs.
  • Meet with the deans along with the chairs at least once per semester to discuss graduate student concerns.
  • Be paid no more than 100 hours per year.

Wellness Chair

The Wellness Chair shall:

  • be responsible in advocating for graduate students concerns in the area of physical and mental health wellness.
  • specifically advocate for gym programs that cater towards graduate student needs.
  • assist in advertising programs that motivates student to attain their personal health and wellness goals.
  • be paid for no more than 25 hours per academic year

Financial Concern Chair

The Financial Concern chair shall:

  • Be responsible as an advocate for graduate students in the area of financial concerns.
  • Ensure that graduate students financial concerns are understood and adhered to.
  • Understand what resources are available for graduate in areas of finances and provide that information to the entire graduate student community.
  • Be paid for no more than 25 hour per academic year

Social Liason Chair

The Social Liaison chair shall:

  • Be responsible to act as the graduate student representative on inter-school campus social events.
  • Co-ordinate with other Johns Hopkins campus in organizing social events that fosters connections amongst all graduate students at Hopkins.
  • Report on events planned by the inter-school social committee to the GRO executive board.
  • Solicit feedback from Homewood students on the effectiveness of the inter-school events.
  • Be paid for no more than 25 hours per academic year

Family Life Chair

The Family Life Chair shall:

  • Be responsible for advocating for programs that cater towards graduate students and their families at Hopkins.
  • Be paid for no more than 25 hours per academic year