Data Requests

The JHU Office of the Registrar complies with the Family Educational Rights and Privacy Act (FERPA) law that governs the release of and access to student education records, and gives students certain rights with respect to their education records.

The Office of the Registrar fulfills data requests with the understanding that the provided data will only be used for the stated purpose and will not be further distributed. All requests will be subject to approval, and reviewed for FERPA compliance.

The data request form allows JHU affiliates to request data regarding the student population. In order to submit a request, please follow the link at the bottom of this page. Please note that you will be asked to log in using your JHU ID and password before proceeding.

This data request form is not intended for use by students requesting Admissions records under FERPA. Those records are not maintained by the Office of the Registrar. Instead, please submit using their request form here: https://admissions.jhu.edu/register/ferpa.

All non-JHU affiliates will need to send requests to datarequests@jhu.edu. The requesting email must include the following:

  • Requester’s Name
  • Requester’s Email
  • Requester’s Phone Number
  • Detailed description of requested data
  • Description of how data will be used
  • When data is required
  • What format would you like the requested data? (e.g. PDF, Excel)

If you would like to amend a pending request, please do not submit a new request; instead email datarequests@jhu.edu with any changes.

While we try to fulfill requests within 5 business days, or by the requested date, the amount of time will vary depending on the time of year and the complexity of the request, and on the need for follow-up questions. To better facilitate a timely response:

  • Be as specific as possible about the population for which you’re requesting information (e.g. “all active undergraduate students pursuing Public Health Studies as a primary major during the current term”)
  • Include the type of data you need, such as name, email address, primary and secondary majors, year of study, etc.
  • Include an explanation of your FERPA-compliant “legitimate educational interest”, both in the students and the types of data requested. (For example, while an instructor has a valid interest in a roster of students enrolled in his or her course, that interest may not extend to the students’ race, ethnicity, or citizenship status.)
  • Be as clear as possible about the manner in which the data will be used.

Additionally, please be aware that the Office of the Registrar makes student privacy our highest priority. While FERPA states that we may release directory information, it does not require that we release it.

Below are examples of types of data requests we will decline to fulfill. This list is provided as examples only, and should not be considered to be exhaustive:

  • Requests for non-directory information, without a legitimate educational interest.
  • Requests for sweeping lists of students, for purposes of advertising courses, programs, events, etc. The Office of Communications provides a variety of other means of educating the community about these opportunities.
  • Requests made by students for other students’ information.
  • Requests made by students for their own rank/standing/GPA relative to other students. This includes requests for mean and/or median GPAs.

The JHU Office of the Registrar complies with the Family Educational Rights and Privacy Act (FERPA) law that governs the release of and access to student education records, and gives students certain rights with respect to their education records.

Submit a Data Request

Frequently requested data regarding student enrollment can be found on our Reports page.