Join or Start a Student Organization
Join a Student Organization
With over 350 student organizations on the Homewood campus at Johns Hopkins University, there are many ways you can find connections and community. There are many ways to learn about the organizations enhancing student life at Johns Hopkins University.
Visit Hopkins Groups
Interested in finding out how to get involved through a student organization? Join Hopkins Groups! It is easy — just sign in with your JHED ID and password. Student organizations are organized by category so you can easily find the organizations that match your interests.
How to Register Your Organization
Only organizations registered with the Student Government Association (SGA/SAC), Graduate Representative Organization or other Johns Hopkins entity will be allowed to register on Hopkins Groups. Hopkins Groups serves as the official listing for all JHU student organizations. Once an organization is recognized by one of the formerly mentioned entities, that entity must notify the Office of Student Leadership and Involvement so we know where your organization is housed. Once we have been notified, you are then able to register your organization.
If your organization is not registered on this site you will not be able to access resources that organizations normally have, such as: room reservations, posting Today’s Announcements, various funding opportunities, etc. For more benefits of being a recognized student organization, feel free to view the Expectations of Student Organizations.
How to Manage Your Organization
You can access your organization through your homepage or the “Organizations” tab.
On your organization’s page, there are 11 options on the right side:
- Profile: Edit contact info, description and photo for your group
- Charts: This tracks different demographics of your membership
- News: Post an article/message for all of your members (like a virtual post-it note)
- Membership: This is a big one — it allows you to manage your roster and officer positions, you can add and approve pending members, create officer titles and assign members to them
- Note: for some of your organizations, I am listed as the Primary Contact only as a formality. Please reassign the primary contact position to the student leader of the organization
- Events: Promote events that will show up on the site’s bulletin board or on Facebook. This is in addition to events.jhu.edu
- Surveys and Forms: Create a form for your membership to fill out, design poll questions, or even run elections online
- Documents: Upload a constitution or any other document that you want your members to have access to
- Discussions: Post a message to be discussed amongst your members
- Notification Lists: Send emails to all current members, prospective members, or any other list you choose to create
- Tasks: A virtual to-do list; send members a task to complete or receive a task from the Department of Student Life
- Registration Forms: When it is time to re-register your organization, the form will be available here
Manage your Home Page
On your personal home page, you’ll see all items related to your involvement. On the right side, there are three options:
- My Profile: Complete your contact information, upload a picture, print out a transcript of your involvement
- My Settings: Allows you to change your privacy settings, notification settings and password
- My Items: This is where you can find any tasks, forms or surveys that have been assigned to you
It is important that you keep an updated roster for all of your members and officers. We will use this list to send out information to your officers in regard to their position. It is important that the primary contact for the organization regularly checks the group page and approves any pending memberships.
Homewood Undergraduate Off-Campus Party Registration and Safety Policy
All organizations must adhere to the Homewood Undergraduate Off-Campus Party Registration and Safety Policy.
To register your off-campus party, please follow the below steps:
- Sign into Hopkins Groups
- Go to your organizations profile
- Go to the “Events” tab under your organizations profile, click “Create Event”
- Once you complete the form, a staff person will review your submission and contact you with next steps
View Your Budget Number
Your organization’s treasurer and president should always know the group budget number. We suggest that once you receive your budget number that you enter it into your cell phone (put it under the name “Budget Number”). Budget numbers are listed in the group profile section of Hopkins Groups. Log in to see them on your group’s profile.
Attend a Student Involvement Fair
The Student Involvement Fairs are just two of the events and traditions at Johns Hopkins University where student organizations showcase what they are doing and how you can get involved with them throughout the year. These fairs both occur in the beginning of each semester.
Fall Student Involvement Fair
The fall Student Involvement Fair is an opportunity to learn about how you can get involved on campus through student organizations. There is a variety of organizations found on Hopkins Groups listing over 350 recognized student organizations. Student Leadership and Involvement plans the annual Student Involvement Fair which is one of the most highly attended events during Orientation. We coordinate all of the table assignments as well as publicity for the event. Student organization leaders can register for this fair through the Student Organization Re-Registration from March 15-April 15.
Spring Student Involvement Fair
The spring Student Involvement Fair is an opportunity to learn about how organizations are were involved in the fall semester, their plans for the spring semester and of course how you can get involved with the work they are doing in their student organizations. There is a variety of organizations found on Hopkins Groups listing over 350 recognized student organizations. Student Leadership and Involvement plans the annual Student Involvement Fair. We coordinate all of the table assignments as well as publicity for the event. Student organization leaders can register for this fair on Hopkins Groups Today!
Start or Run a Student Organization
Being a leader on campus through a student organization is a great opportunity to be engaged in the Johns Hopkins community. There are two ways student organizations can register to be a recognized student organization:
- By becoming a new student organization or
- By re-registering an existing or inactive student organization
Don’t see an existing organization that matches your interests, feel free to attend a Prospective Student Organization Workshop of which dates, times and the location can be found on Hopkins Groups learn more about opportunities on campus or how you might be able to start a new student organization.
Once student organizations are recognized and registered, they will be listed in the official listing of student organizations at Johns Hopkins University hosted on Hopkins Groups. Only organizations registered through Category Coordinators will be allowed to register on Hopkins Groups. Learn more about the tow major ways to get involved with organizations below.
New organizations are required to attend a Prospective Student Organization Workshop of which dates, times and the location can be found on Hopkins Groups).
Starting a New Student Organizations
If there is an interest in creating a student organization that does not currently exist on campus, a group of students may apply to start a new organization. Students are strongly encouraged to explore what is currently offered, as duplicate groups will not be approved. The process of creating a new student organization begins with attending a required workshop. Next, prospective organization leaders will complete the online application on Hopkins Groups. Applications for prospective student organizations are only accepted during the application period published on the website. All officers of the prospective organization must be full-time undergraduate students on the Homewood campus and be in good academic standing with the University for undergraduate prospective organizations. A minimum of ten (10) prospective students is required to make application as a new student group.
All prospective student organizations must submit the online application on Hopkins Groups for review. If the prospective student organization will fall into one of the following categories, they must follow the instructions below before submitting the application.
All student organizations are recognized in three different ways on the Homewood campus: 1. Academic department or unit, 2. University department or 3. Student Governing Body (Student Government Association or the Graduate Representatives Organization).
Please read below before you start your application on Hopkins Groups. Students interested in starting a student organization that is:
- A Baltimore-based community service focus, the Center for Social Concern is reviewing its new student group policy for 2017-2018 and is not accepting new student group applications at this time. If you have questions, learn more on their website and connect with the Center for Social Concern.
- A fraternity or sorority must be approved by the Office of Fraternity and Sorority Life before they may become recognized student groups. Contact Calvin Smith Jr. to schedule a meeting (firstname.lastname@example.org).
- A graduate student organization should contact the GRO at (email@example.com) as they will review your application.
- A sports clubs must meet with Gabe Castellano (firstname.lastname@example.org).
- Graduate students should contact email@example.com about starting graduate student organizations.
- A religious and spiritual groups must be approved by the Interfaith Center before they may become recognized student groups. Contact Chaplain Kathryn Schnurr to schedule a meeting (firstname.lastname@example.org).
- An academic focus, those affiliated with professional societies or associated with an administrative office at the university do not need to apply through the SGA. These groups should work directly with a department or office on campus to secure recognition, funding, an advisor and a budget manager. In order to be set up as an active organization on Hopkins Groups, please contact Clifton E. Shambry Jr. in Student Leadership Involvement at email@example.com.
- A performing arts, No application will be accepted for this category for the 2017-2018 academic year. For more information, please contact the Category Coordinator, Eric Beatty at firstname.lastname@example.org.
- For all other undergraduate organization groups, the SGA will review your application. If questions arise before the application is submitted, please contact the SGA at email@example.com.
New student organization applications will only be accepted between the dates of September 15–October 15.
All prospective student organizations are required to attend a Prospective Student Organization Workshop before application is reviewed. Ensure that you have reviewed the Undergraduate Student Organization Policies and Procedures and the Student Organization Expectations before applying. Once approved, new student organizations will be required to attend a Benefits and Responsibilities of Student Organizations Workshop.
Once an organization is recognized by one of the formerly mentioned entities, that entity must notify the Student Leadership and Involvement so that we know where your organization is housed. Once notified, your application on Hopkins Groups will then be approved. If your group is not registered on this site you will not be granted any of the access that groups normally have (i.e. room reservations, posting Today’s Announcements, various funding opportunities) found in our Expectations of Student Organizations section of our website.
Steps to the Prospective Student Organization Process
Below are the steps that are required for a student organization to be registered on Hopkins Groups as an official student organization on the Homewood Campus at Johns Hopkins University.
- Attend a Prospective Student Organization Workshop (Dates and times on Hopkins Groups).
- Apply Online (September 15 – October 15)
- Review Process (Generally October – December based on your recognition)
For more information, please review the information on this website and contact Student Leadership and Involvement in Mattin 131, by phone at 410-516-4873 or by email at firstname.lastname@example.org.
You will need the following information to complete your application:
Each prospective new student organization is required to submit this application for their prospective organization.
As you apply, you will need to do the following:
- Provide PROFILE
- Provide a SUMMARY of 254 characters that serves as an overview of the profile.
- Provide a ROSTER of a minimum of 10 members.
- Undergraduate organizations: Include only undergraduate students
- Graduate organizations: include only graduate students if it is a graduate student organization.
- Include officers (i.e., primary contact, president, VP, secretary, treasurer, etc.).
- Should have already been identified before the application is submitted.
- Officers should be in good academic standing with the university. Feel free to view the membership policies.
- Submit an organization’s PROFILE PICTURE.
- Prospective Organization NAME & You will also have an opportunity to choose your interests of which will help students find your organization if you are approved.
- PRIMARY CONTACT Information (Name, year, jhed/email)
- SECONDARY CONTACT Information (Name, year, jhed/email)
- Prospective ADVISOR Information (Name, Title/Department, email, phone)
- Prospective organization’s MISSION statement
- Open ended questions
- How will your group benefit student life?
- What types of EVENTS would your organization sponsor and/or what types of services would it provide?
- Why are you seeking SGA Approval (For SGA organizations only)
- Are you seeking FUNDING? If so, why?
- RISK Management Questions (Yes, No or Maybe)
- Engagement with youth, home visits, trips, healthcare, on campus events.
- Membership, Non JHU affiliation, travel, JHU affiliation
- GUIDING DOCUMENT. For more information, see the Guiding Document FAQ on the Student Leadership and Involvement Document Library on Hopkins Groups under the folder “Student Organizations – Registration, Recognition and Student Involvement Fair/Week”.
How to Apply
- Sign in to Hopkins Groups
- Click “Organizations” at the top tool bar
- Scroll past the “Categories” to see “Register An Organization”
- Scroll past the current organizations to see a blue button titled “Register A New Organization” and click it.
Re-Registration of Existing Student Organizations
Every year, all recognized student organizations are required to re-register their organization to be listed in the official listing of student organizations on Hopkins Groups by their organization’s leadership. This process will begin on March 1 and will end on April 1 at 11:59 p.m. The re-registration process will happen in the spring semester to:
- Better support student leaders in their transition of organization information
- Give an opportunity to exiting leadership to reflect on the year of running the organization.
- Ensure that the new leadership has the pertinent information to effectively run the organization.
- Provide updated information to student population on student organizations that are recognized and active on campus.
Organizations that have not registered by April 1, will not be active for the next academic year. If you have any questions, feel free to contact the Student Leadership and Involvement Staff at 410-516-4873 or email us at email@example.com. Thank you for your timely re-registration for the upcoming academic year.