Student Groups

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Virtual Volunteering Guidance

Due to the COVID-19 pandemic, Homewood Student Affairs is providing the following guidance specific to registered student organizations that are interested in participating in volunteer or service opportunities during the fall 2020 semester:

  • Until further notice, Homewood student organizations should not be participating in or prioritizing in-person service-based opportunities to best protect against the spread of the COVID-19 virus.
  • Student organizations that are interested in serving local Baltimore-based organizations or existing partners are encouraged to do so through virtual volunteerism in coordination with that organization’s leadership and expressed needs.
  • Student organizations are encouraged to participate in existing initiatives organized by partner organizations rather than creating new initiatives to be conscious of partner capacity and expressed need.
  • Student organizations that are volunteering virtually with minors must be background checked by JHU before service can begin per JHU General Counsel (background checks are valid for the duration of students’ undergraduate time at JHU – see additional information below).
  • Any student organization that is participating in volunteerism is asked to track participant service hours through the Hopkins Engage platform. The university is working with partner organizations to post any volunteer opportunities on that platform.
  • All CSC student organizations must contact their staff advisor prior to participating in volunteer or service opportunities to ensure proper protocol is followed.

In order to best support the community partner agencies in and around Baltimore, Students or Student Organizations seeking community service opportunities are asked to leverage Hopkins Engage and/or connect with the Center for Social Concern prior to outreach to organizations. Currently, nonprofit organizations are varied in their ability to facilitate volunteer experiences and are navigating their own staffing in light of COVID-19. To be a good partner, we as JHU affiliates, are working to ensure they get the best support that they need at this time.

Have questions? Contact volunteer@jhu.edu.

If you are unsure about committing to a student group, learn more about the CSC’s other programs.

View our Student Organizations on Hopkins Groups and Join Today!

Still have questions? Contact volunteer@jhu.edu or call (410) 516-4777.

Fall 2020 CSC Student Organization FAQ

General Questions

Our student group is interested in virtual volunteering but we need funding. What do we do?

Funding (throughout fall and spring)

Funding allocations will be determined by a the supplemental grant process which will provide student groups funding for initiatives and programming needs that arise during the academic year. Groups who will be active in fall 2020 and spring 2021 and are in need of funding, should apply for supplemental grants.

Allocations will be determined in consultation with the Civic Engagement Recognition and Allocations Commission throughout the year (MORE SPECIFIC TIMELINE INFO. COMING SOON). Student Initiatives may request additional funding through applying for supplemental grants.

General Guidelines

Funding for supplemental grants is limited and is allocated by members of the Civic Engagement Recognition and Allocations Commission once per semester. Proposals will be evaluated based on the specified criteria. Late proposals will be considered during the next review period. Initiatives are encouraged to apply early.

Supplemental funding will not be allocated to student groups with rosters where less than 80% of the listed members have completed the mandatory annual CSC training as of October XX (DATE TBD). Student groups with 10% or more members who haven’t completed mandatory CSC training by November XX (DATE TBD) will have their CSC account frozen and be unable to receive supplemental grants until their members have completed the training.

SUPPLEMENTAL GRANT APPLICATION LINK COMING SOON

Can student groups still use Lyft and HopVans?

More information coming soon.

Due to COVID-19, our student group cannot serve this semester or year. Will this impact our status and future re-registration?

A student group may choose not to be active during AY20-21 due to current extenuating circumstances. This decision will not impact recognized CSC group status or future re-registration. CSC staff may also advise a temporary discontinuation in service if group projects and activities are not viable or in accordance to community partner interest during COVID-19.

How do I get in touch with my CSC staff advisor

We encourage you to become a member of the CSC Student Organization subgroup in Hopkins Engage and search for your student group. Once you locate your student group, simply “contact” the administrator of the group, which is your CSC staff advisor. Of course, you can always email the CSC at volunteer@jhu.edu and we can connect you as well.

I want to start a new service-oriented student group on campus, but I’m not sure how to start.

Due to COVID-19, unfortunately, the CSC is not accepting new student groups at this time. However, we encourage you to join a current CSC student group or Log into Hopkins Engage to view community identified projects and opportunities.

Trainings and Policies

Are there any required Path Trainings that our members need to complete?

The Center for Social Concern and Homewood Student Affairs have created many policies that help provide framework and structure for the students who are involved in our programs, that will continue during COVID-19. Below are the CSC online trainings and forms that we require of all active volunteers and students who participate in our programs. If your student organization is not serving due to COVID-19, students are not required to complete Path Training.

Required Online Path Training – MORE INFORMATION COMING SOON

Any CSC student groups who are serving during COVID-19, are required to complete the Center for Social Concern 2020-2021 Student “Path” Training in Hopkins Groups by XX (DATE TBD), as outlined below. Should your student group members fail to meet the terms outlined below, your student group will not be eligible for supplemental grant funding, If you have any questions, please contact your CSC staff advisor.

Deadline (October XX 2020)

  • Your Hopkins Groups student organization roster must be updated by the deadline.
    • Every active member must be listed on your roster.
    • Anyone who is not participating with your student group, must be removed from your roster.
  • All members listed on your roster must complete the CSC Student Training Path by the deadline, including the CSC’s Release and Indemnification Agreement.

Deadline (October XX, 2020)

  • By October XX, if 20% of your student roster is still non-compliant, the student initiative will not be eligible for supplemental grant funding

Deadline (November XX, 2020)

  • By November XX, if 10% of your student roster is still non-compliant, the student group’s funding may be frozen for the spring semester, which will be determined by the Civic Engagement Recognition and Allocations Commission.

Start Training

Our student group will be virtually volunteering with minors. Is there anything we need to do? Do we still need to get background checked and fingerprinted?

JHU’s Online Child Safety Training

All students working with children should view JHU’s Child Safety in University Programs Policy and are responsible for upholding this policy.

Those students who are working with children under 18 years of age are required to complete JHU’s online child safety training prior to service. The training discusses your responsibilities of working with children. It will also provide best practices when working with children, describe the different types of child abuse, and JHU’s process of reporting suspected abuse or neglect of a child. This training is completed in Path Training. See FAQ above for additional information to access the training.

Reporting Process

If you need to report suspected abuse or neglect of a child, you need to report it internally to the Office of the General Counsel and externally to Baltimore Child Protective Services within 48 hours of the incident. The Center for Social Concern can assist you with this process. For your reference, both offices contact information is listed below.

Office of the General Counsel
3400 N. Charles Street
Garland 113
Baltimore, MD 21218-2688
Phone: (410) 516-8128
generalcounsel@jhu.edu

Baltimore Child Protective Services
1525 N. Calvert Street
Baltimore, Maryland 21202
Phone: (410) 361-2235 (24 hours)
Fax: (443) 423-7003 or 443-423-7002
After hours fax: (443) 423-5950

Background Checks and Fingerprinting

Any student virtually working with minors will need to be background checked through JHU’s Human Resource Office. Please have your student leader contact your staff advisor to coordinate this process. Any expense will be covered by the Center for Social Concern.

Additionally, if your community partner or Baltimore City Public Schools requires these checks, you will need to have this done through an approved provider. Please contact the Center for Social Concern at volunteer@jhu.edu.

What’s the fundraising policy? Can our student group fundraise?

Center for Social Concern student groups may hold fundraising campaigns to benefit nonprofit organizations but encourage our student groups to consider whether alternative methods of serving a community partner might be more beneficial. MORE INFORMATION COMING SOON.

Approval Process

  1. The charity/organization must be approved by the CSC before proceeding with the fundraiser. We are unable to donate to international organizations unless they have a domestic partner who can receive the donation.
  2. Paperwork to get the charity/organization into the JHU vendor system (for payment purposes) must be completed before the event.
  3. Alternatively, we strongly encourage you to work with your community partner to leverage Hopkins Engage
    and affiliate with the CSC and your student group. Fundraising can be done directly through their organization’s GivePulse page.

What do we do with our money?

All fundraiser cash and checks should be taken to the Center for Social Concern for deposit within 3 business days. As a reminder, student groups are not allowed to use Venmo, PayPal, Kickstarter, or similar platforms to conduct group business, including collecting donations for fundraisers.

What is the reimbursement and purchasing policy?

More information coming soon.