Student Initiative Reregistration and New Proposals

Picture of Hopkins Groups landing page

Student Initiative Reregistration and New Proposal Timeline

Student initiative re-registration and new student initiative proposals will reopen March 1. Current CSC student initiatives must re-register by April 1. Proposals for new student initiatives must be submitted by March 15.

If you need help, the Center for Social Concern offers a number of walk-in office hours throughout the semester to answer any questions you might have about the reregistration and new proposal processes. Appointments are not required. View walk-in office hours now. Otherwise, continue reading the important information below.

Approved Center for Social Concern student initiatives will receive funding and advisement by the CSC, who will also set the policies for your student initiative to follow. In addition, Student Leadership and Involvement organizes the fall Student Involvement Fair and manages Hopkins Groups. Please do not attend workshops offered by Student Leadership and Involvement as they will not be relevant to you.

Still have questions? Contact Caroline Ouwerkerk, Assistant Director.

Interested in Starting a New Student Initiative?

We are excited for your interest in proposing a new CSC student initiative! New student initiative proposals will be accepted annually and we will begin accepting new initiative proposals from March 1 to March 15 from students interested in starting a new Student Group or Event-Based Service Program. The Civic Engagement Recognition and Allocations Commission will be responsible for evaluating new student initiative proposals and determining which initiatives will be recognized for the upcoming academic year. The Commission may invite selected initiatives to present to the Commission before making a final decision. See the timeline below for more important dates to consider.

Students interested in proposing a new group off-cycle will have to meet with CSC’s Associate Director to talk through potential project ideas. They will not be allowed to become an initiative until the official proposal period. Students interested in serving with an existing CSC partner may do so as individual volunteers before making a formal proposal, but with the understanding that the Commission reserves the right to reject their new initiative proposal. Students proposing to serve with a non-CSC partner will not be able to serve until they go through the official proposal process, as new community partners will need to work with CSC staff on developing a Memorandum of Understanding. A list of CSC’s current partners can be found on the CSC website.

Feel free to send any questions regarding this process to volunteer@jhu.edu.

Before submitting a new student initiative proposal consider the questions below.

New Student Group Proposal Questions

Thinking about proposing a new CSC student group?

Here’s what you should consider:

Step 1: Take some time to examine the mission of and need for your student group, both at Hopkins and within the Baltimore community.

  • What will your group do? Why do you do it?
  • What community-identified need motivates the creation of this group?
  • Why is your mission best fit to be worked towards in a group-based setting rather than an individualized direct service site?
  • How will your group be different from current student organizations with similar purposes?
  • Which community partner do you plan to work with? How will your group support them?

Step 2: Consider what you would like the student base of your group to look like, in terms of student volunteers and group officers.

  • Do you have potential officers in mind? What skills, interests, and prior experiences do they have which would benefit the goals and functioning of the group?
  • How will officer duties be broken up? How will you ensure officer accountability?
  • How will you recruit students? What should potential members know about group expectations?

Step 3: Think about how your group can be most successful in both the short- and long-term, and what kinds of support you will need to reach that success.

  • What are some of your group’s goals for the upcoming school year? This can include both immediate and long-term goals.
  • How will you evaluate the success of your group? Will you conduct surveys, interviews, etc. with your student volunteers? Will you have open conversations with your community partner about how to best improve your group’s service?
  • What are your expectations of support from the CSC? How specifically would you like to be supported by your CSC advisor and the Group Management team?

New Event Based Service Program Proposal Questions

Are you proposing a new CSC event based service program?

Here’s what you should consider:

Step 1: Take some time to examine the mission of and need for your event-based service program, both at Hopkins and within the Baltimore community.

  • What will your program do? Why do you want to do it?
  • What community-identified need motivates the creation of this service program?
  • Why is your mission best fit to be worked towards in an event-based setting?
  • Which community partner(s) do you plan to work with, and how do you believe your service program can support its partner?
    • Remember: service programs will not be able to serve or receive funding unless their community partner signs a Memorandum of Understanding. If you have questions about MOUs, please email volunteer@jhu.edu.
    • Proposed community partners should be those which are already approved to work with CSC student volunteers or those willing to sign an MOU.

Step 2: Think about what you want your event(s)-based service to look like.

  • What kind of event(s) will be taking place? When?
  • What would be a possible timeline for planning and event preparation?
  • Who is the audience of your event(s)? How will you reach out to and communicate with this audience?
    • Will you have minors present at your event(s)? If so, you will need to work with CSC staff to follow CSC risk management procedures. Contact volunteer@jhu.edu if you have any specific questions about your event(s).
  • How will you ensure that civic engagement components remain at the forefront of any planning and facilitation of event(s)?
  • Does the planned event meet a community-identified need in a way that is both appropriate and beneficial for the community?

Step 3: Consider what you would like to the student base of your service program to look like, in terms of student volunteers and group officers.

  • Do you have potential officers in mind? What skills, interests, and prior event-planning experiences do they have which benefit the goals and functioning of the service program?
  • How will officer duties be broken up? How do you plan to ensure officer accountability?
  • How will you recruit students to join your group? What should potential members know in terms of group expectations?

Step 4: Think about how your service program can be most successful in both the short- and long-term, and what kinds of support you will need to reach that success.

  • What are some of your service program’s goals for the upcoming school year? This can include both immediate and long-term goals.
  • How will you evaluate the success of your service program? Will you conduct surveys, interviews, etc. with your student volunteers? Will you have open conversations with event participants about how to best improve your event(s) in the future?
  • What are your expectations of support from the CSC? How specifically would you like to be supported by your CSC advisor and the Group Management team?

How to Reregister & Submit a New Student Initiative Proposal

Note: The Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, academic year plans, budget proposal, proposal forms, etc.) during reregistration and during the new initiative proposal process. We encourage you to complete and save the documents in advance. Please contact volunteer@jhu.edu if you have any questions about this process.

Important Information

Note: The Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, academic year plans, budget proposal, proposal forms, etc.) during reregistration and during the new initiative proposal process. To help prepare you, we have created these documents in a downloadable format so you can complete and save them in advance. View and “download documents” in the next tab to the right.

Before you begin the reregistration process, gather the following materials that are applicable to your student initiative or new student initiative proposal:

  1. Completed Guiding Document
    • You must use the CSC guiding document template; all questions are required.
    • Existing student initiatives should already have most of this information from last year.
  2. Completed 2019-2020 Academic Year Plans
    • You must use the CSC academic year plans template; all questions are required, including information about all community partners with whom you intend to work next year.
  3. Completed 2019-20 Budget Proposal
    • You must use the CSC budget proposal template.
    • Be specific/detailed and include details for all service projects you intend to do next year.
    • Include details about any revenue you intend to generate through fundraisers, dues, etc.
  4. New Initiative Proposal Form
    • You must use the CSC new initiative proposal form; all questions are required.
  5. Your Student Initiative Logo (if you have one)
  6. A Profile Picture (optional)
    • This is the “cover photo” for Hopkins Groups at the top of your page.
  7. Social Media Information
    • You’ll be asked to include a link to your student initiative’s Facebook page (if you have one).
  8. Contact Information for Your Local/National Affiliate
    • If your student initiative is affiliated with a local or national organization (for example, Habitat or Circle K, etc.) please have the name, email, and phone number for your contact at the national office.
  9. Roster Information
    • You must have at least 10 members in your group (this is not required for Baltimore First Individualized Direct Service Sites).
    • You will be required to indicate who will be your president, treasurer, and main point of contact (for Hopkins Groups).

Once you have completed all applicable reregistration or new student initiative documents, follow “Next Steps” in the next tab.

Download Documents

Before you begin student initiative reregistration, please be aware that the Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, budget template, academic year plans, proposal forms, etc.) during reregistration and during the new initiative proposal process. To help prepare you, we have created the documents below in a downloadable format so you can complete and save them in advance. Identify which student initiative category you are in and download, save, and complete the applicable forms below. Continue viewing the “Important Information” and “Next Steps” tabs to the left and right.

Returning CSC Student Initiatives

Student Group Forms

Event Based Service Program Forms

New Student Initiative Proposals

New student initiative application proposals will be accepted March 1-16, 2019. If you are interested in starting a new initiative and it’s not within this time frame, read more about starting a new initiative.

Student Group Proposal Forms

Event Based Service Program Proposal Forms

Next Steps

Before you begin the steps below, please read the “Important Information and Required Documents” tab about reregistration. NOTE: the documents you will upload through this process are slightly different than those for Student Leadership and Involvement groups, therefore, you should follow instructions from members of the Center for Social Concern staff in order to avoid getting information meant for other groups. Continue reading below about the student initiative reregistration and new student initiative proposal process.

Step 1: Hopkins Groups

Step 2: Reregister or submit a new student initiative proposal

For reregistering a student initiative:

  • Find your student initiative in “Organizations”.
    • Click “Reregister my organization” (at the top).

For submitting a new student initiative proposal:

Step 3: Update your Profile

  • Include the mission statement of your organization under “Organization Description” (Note: this is also one of the questions from the Guiding Document, so you can cut/paste).
  • Update your roster.
    • Remove graduating seniors and those who are not active.
    • Update the officers.
    • You must have at least 10 students on your roster.
    • Update or add your organization’s profile picture.
    • Sign up for the Student Involvement Fair.

Step 4: You will be taken to a page titled “Organization Information and Advising”

  • Under “Organization Category” select “Center for Social Concern”.
  • Under “Category Coordinator” select “Caroline Ouwerkerk–Center for Social Concern”.
    • Note: this designation is just for the purposes of this form. Your CSC advisor has not changed.
  • Check the box regarding the “Category Coordinator Meeting Acknowledgement”.
    • This is indicating that you must be responsive to meeting with the CSC throughout the year.
  • Under “Content Advisor”–please list the name of any other JHU affiliate who may be advising you.
    • If this is not applicable, please write “N/A”.

Step 5: Risk Management and Travel Plans

  • Answer all questions according to your student initiative’s intended activities for 2019-2020.

Step 6: Branding Guidelines and Logo

  • The University’s central communications office has updated the guidelines for branding across campus, and will be reviewing all student initiative names to make sure they comply with the new guidelines (PDF Document: view .pdf version of policy).
  • This page of the reregistration form asks you to review the guidelines and check the box indicating that you have read them.
    • Please do not worry about these guidelines as we will be offering workshops to help you understand the guidelines and help you make any changes that may be necessary.
  • Upload your logo on this page.

Step 7: Center for Social Concern Student Initiative Resources

  • This page contains information about the various resources available to student initiatives.

Step 8: Center for Social Concern Document Uploads and Additional Questions

  • Depending on your student initiative or new student initiative proposal, you will be asked to upload additional documents.
  • You must use the CSC’s document templates (view documents in the “Downloadable Documents” tab).
  • You will also be asked a series of additional questions applicable to your student initiative or new student initiative proposal.
  • Click “Submit” and you’re finished reregistering your student initiative or new student initiative proposal!

Congratulations, you have completed reregistration or the new student initiative proposal process. The Center for Social Concern will be in contact with you shortly. We appreciate all of the work you do to support Baltimore.