Student Initiative Re-Registration and New Proposals

Picture of Hopkins Groups landing page

Student initiative re-registration and new student initiative proposals are closed for 2018. We will be opening again in spring 2019.

If you need help, the Center for Social Concern offers a number of walk-in office hours throughout the semester to answer any questions you might have about the re-registration and new proposal processes. ​Appointments are not required. View walk-in office hours now. Otherwise, continue reading the important information below.

Still have questions? Contact Caroline Ouwerkerk, Assistant Director.

Interested in Starting a New Student Initiative?

We are excited for your interest in proposing a new CSC student initiative! New student initiative proposals will be accepted annually and we will begin accepting new initiative proposals from March 1 to March 16 from students interested in starting a new Student Group, Event-Based Service Program, or Baltimore First Individualized Direct Service Site. The Civic Engagement Recognition and Allocations Commission will be responsible for evaluating new student initiative proposals and determining which initiatives will be recognized for the upcoming academic year. The Commission will invite selected initiatives to present to the Commission before making a final decision. See the timeline below for more important dates to consider.

Students interested in proposing a new group off-cycle will have to meet with CSC’s Associate Director to talk through potential project ideas. They will not be allowed to become an initiative until the official proposal period. Students interested in serving with an existing CSC partner may do so as individual volunteers before making a formal proposal, but with the understanding that the Commission reserves the right to reject their new initiative proposal. Students proposing to serve with a non-CSC partner will not be able to serve until they go through the official proposal process, as new community partners will need to work with CSC staff on developing a Memorandum of Understanding. A list of CSC’s current partners can be found on the CSC website.

Before submitting a new student initiative proposal we encourage you to take a look at the questions below of things to consider.

List of Questions for:

Feel free to send any questions regarding this process to volunteer@jhu.edu.

New Student Group Proposals

Thinking about proposing a new CSC student group?

Here’s what you should consider:

Step 1: Take some time to examine the mission of and need for your student group, both at Hopkins and within the Baltimore community.

  • What will your group do? Why do you do it?
  • What community-identified need motivates the creation of this group?
  • Why is your mission best fit to be worked towards in a group-based setting rather than an individualized direct service site?
  • How will your group be different from current student organizations with similar purposes?
  • Which community partner do you plan to work with? How will your group support them?

Step 2: Consider what you would like the student base of your group to look like, in terms of student volunteers and group officers.

  • Do you have potential officers in mind? What skills, interests, and prior experiences do they have which would benefit the goals and functioning of the group?
  • How will officer duties be broken up? How will you ensure officer accountability?
  • How will you recruit students? What should potential members know about group expectations?

Step 3: Think about how your group can be most successful in both the short- and long-term, and what kinds of support you will need to reach that success.

  • What are some of your group’s goals for the upcoming school year? This can include both immediate and long-term goals.
  • How will you evaluate the success of your group? Will you conduct surveys, interviews, etc. with your student volunteers? Will you have open conversations with your community partner about how to best improve your group’s service?
  • What are your expectations of support from the CSC? How specifically would you like to be supported by your CSC advisor and the Group Management team?

New Event Based Service Program Proposals

Are you proposing a new CSC event based service program?

Here’s what you should consider:

Step 1: Take some time to examine the mission of and need for your event-based service program, both at Hopkins and within the Baltimore community.

  • What will your program do? Why do you want to do it?
  • What community-identified need motivates the creation of this service program?
  • Why is your mission best fit to be worked towards in an event-based setting?
  • Which community partner(s) do you plan to work with, and how do you believe your service program can support its partner?
    • Remember: service programs will not be able to serve or receive funding unless their community partner signs a Memorandum of Understanding. If you have questions about MOUs, please email volunteer@jhu.edu.
    • Proposed community partners should be those which are already approved to work with CSC student volunteers or those willing to sign an MOU.

Step 2: Think about what you want your event(s)-based service to look like.

  • What kind of event(s) will be taking place? When?
  • What would be a possible timeline for planning and event preparation?
  • Who is the audience of your event(s)? How will you reach out to and communicate with this audience?
    • Will you have minors present at your event(s)? If so, you will need to work with CSC staff to follow CSC risk management procedures. Contact volunteer@jhu.edu if you have any specific questions about your event(s).
  • How will you ensure that civic engagement components remain at the forefront of any planning and facilitation of event(s)?
  • Does the planned event meet a community-identified need in a way that is both appropriate and beneficial for the community?

Step 3: Consider what you would like to the student base of your service program to look like, in terms of student volunteers and group officers.

  • Do you have potential officers in mind? What skills, interests, and prior event-planning experiences do they have which benefit the goals and functioning of the service program?
  • How will officer duties be broken up? How do you plan to ensure officer accountability?
  • How will you recruit students to join your group? What should potential members know in terms of group expectations?

Step 4: Think about how your service program can be most successful in both the short- and long-term, and what kinds of support you will need to reach that success.

  • What are some of your service program’s goals for the upcoming school year? This can include both immediate and long-term goals.
  • How will you evaluate the success of your service program? Will you conduct surveys, interviews, etc. with your student volunteers? Will you have open conversations with event participants about how to best improve your event(s) in the future?
  • What are your expectations of support from the CSC? How specifically would you like to be supported by your CSC advisor and the Group Management team?

New Baltimore First Individualized Service Site Proposals

Thinking about proposing a new Baltimore First site?

Here’s what you need to know:

Step 1: Take some time to research and understand the vision and mission of the community partner(s) you plan to include in your proposal.

  • What is the community partner’s vision and/or mission? Recall: while a vision describes the organization’s hopes and dreams for the future or the WHY, a mission is the philosophical expression of HOW the organization meets the community’s needs.
  • What specific social issue(s) does the community organization address (e.g. food insecurity, homelessness, LGBTQIA+ rights, immigrant justice, etc.)?
  • How do you intend to build a consistent, reciprocal relationship with the community partner? If you have already built this relationship, please explain how you have done so and why you are interested in joining Baltimore First.

Step 2: Consider what a typical volunteer experience at your service site would look like.

  • What will be the expectations of Baltimore First volunteers working with this community partner? Consider what specific tasks will be assigned to volunteers and how tho completion of said tasks will be support the overall vision and mission of the community partner as articulated above.
  • Think about necessary time commitment for service (including specific days and times during the week) and how volunteers will be best equipped (or trained) to offer this support.

Step 3: Think about how this service relates to community-identified need(s) in the Baltimore community and/or the needs of the community partner(s).

  • What is/are the community-identified need(s) to which your service would relate?
  • Who makes up your target audience(s)? Consider any additional stakeholders that may not be directly impacted by your service, but are a part of the community.
  • What gaps in services and/or programming exist? How will JHU volunteers (as opposed to other volunteer groups or local labor) support the community partner in filling these gaps, ultimately supporting your target audience(s)?

View Next Steps for Starting a New Student Initiative

I Need Help Re-Registering and Submitting My Proposal

If you are an approved Center for Social Concern student initiative, we will provide your student initiative funding, advise you, and set the policies for your student initiative to follow. In addition, Student Leadership and Involvement organizes the fall Student Involvement Fair and manages Hopkins Groups. NOTE: Please do not attend workshops offered by Student Leadership and Involvement as they will not be relevant to you.

 

How to Re-Register & Submit a New Student Initiative Proposal

If you are submitting a new student initiative proposal, we encourage you to consider a handful of questions first. View the list of questions before submitting a new student initiative proposal here.

Important Information

Note: The Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, academic year plans, budget proposal, proposal forms, etc.) during re-registration and during the new initiative proposal process. To help prepare you, we have created these documents in a downloadable format so you can complete and save them in advance. View and “download documents” in the next tab to the right.

Before you begin the re-registration process, gather the following materials that are applicable to your student initiative or new student initiative proposal:

  1. Completed Guiding Document
    • You must use the CSC guiding document template; all questions are required.
    • Existing student initiatives should already have most of this information from last year.
  2. Completed 2018-19 Academic Year Plans
    • You must use the CSC academic year plans template; all questions are required, including information about all community partners with whom you intend to work next year.
  3. Completed 2018-19 Budget Proposal
    • You must use the CSC budget proposal template.
    • Be specific/detailed and include details for all service projects you intend to do next year.
    • Include details about any revenue you intend to generate through fundraisers, dues, etc.
  4. New Initiative Proposal Form
    • You must use the CSC new initiative proposal form; all questions are required.
  5. Your Student Initiative Logo (if you have one)
  6. A Profile Picture (optional)
    • This is the “cover photo” for Hopkins Groups at the top of your page.
  7. Social Media Information
    • You’ll be asked to include a link to your student initiative’s Facebook page (if you have one).
  8. Contact Information for Your Local/National Affiliate
    • If your student initiative is affiliated with a local or national organization (for example, Habitat or Circle K, etc.) please have the name, email, and phone number for your contact at the national office.
  9. Roster Information
    • You must have at least 10 members in your group (this is not required for Baltimore First Individualized Direct Service Sites).
    • You will be required to indicate who will be your president, treasurer, and main point of contact (for Hopkins Groups).

Once you have downloaded and completed all applicable re-registration or new student initiative documents, follow “Next Steps” in the next tab.

Download Documents

Before you begin student initiative re-registration, please be aware that the Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, budget template, academic year plans, proposal forms, etc.) during re-registration and during the new initiative proposal process. To help prepare you, we have created the documents below in a downloadable format so you can complete and save them in advance. Identify which student initiative category you are in and download, save, and complete the applicable forms below. Continue viewing the “Important Information” and “Next Steps” tabs to the left and right.

Returning CSC Student Initiatives

Student Group Forms

Baltimore First Individualized Direct Service Site Forms

Event Based Service Program Forms


New Student Initiative Proposals

New student initiative application proposals will be accepted March 1-16, 2018. If you are interested in starting a new initiative and it’s not within this time frame, read more about starting a new initiative.

Student Group Proposal Forms

Baltimore First Individualized Direct Service Site Proposal Forms

Event Based Service Program Proposal Forms

Next Steps

Before you begin the steps below, please read the “Important Information” tab about re-registration. NOTE: the documents you will upload through this process are slightly different than those for Student Leadership and Involvement groups, therefore, you should follow instructions from members of the Center for Social Concern staff in order to avoid getting information meant for other groups. Continue reading below about the student initiative re-registration and new student initiative proposal process.

Step 1: Hopkins Groups

Step 2: Re-register or submit a new student initiative proposal

For re-registering a student initiative:

  • Find your student initiative in “Organizations”.
    • Click “Re-register my organization” (at the top).

For submitting a new student initiative proposal:

  • Click this link (link will be available when new student initiative proposals are open) or go to the Organizations tab
    • Click “Register an Organization” and scroll all the way down to the bottom of the page
    • Click “Register a New Organization”

Step 3: Update your Profile

  • Include the mission statement of your organization under “Organization Description” (Note: this is also one of the questions from the Guiding Document, so you can cut/paste).
  • Update your roster.
    • ​Remove graduating seniors and those who are not active.
    • Update the officers.
    • You must have at least 10 students on your roster.
    • Update or add your organization’s profile picture.
    • Sign up for the Student Involvement Fair.

Step 4: You will be taken to a page titled “Organization Information and Advising”

  • Under “Organization Category” select “Center for Social Concern”.
  • Under “Category Coordinator” select “Caroline Ouwerkerk–Center for Social Concern”.
    • Note: this designation is just for the purposes of this form. Your CSC advisor has not changed.
  • Check the box regarding the “Category Coordinator Meeting Acknowledgement”.
    • This is indicating that you must be responsive to meeting with the CSC throughout the year.
  • Under “Content Advisor”–please list the name of any other JHU affiliate who may be advising you.
    • If this is not applicable, please write “N/A”.

Step 5: Risk Management and Travel Plans

  • Answer all questions according to your student initiative’s intended activities for 2018-2019.

Step 6: Branding Guidelines and Logo

  • ​The University’s central communications office has updated the guidelines for branding across campus, and will be reviewing all student initiative names to make sure they comply with the new guidelines (PDF Document: view .pdf version of policy).
  • This page of the re-registration form asks you to review the guidelines and check the box indicating that you have read them.
    • Please do not worry about these guidelines as we will be offering workshops to help you understand the guidelines and help you make any changes that may be necessary.
  • Upload your logo on this page.

Step 7: Center for Social Concern Student Initiative Resources

  • This page contains information about the various resources available to student initiatives.

Step 8: Center for Social Concern Document Uploads and Additional Questions

  • Depending on your student initiative or new student initiative proposal, you will be asked to upload additional documents.
  • You must use the CSC’s document templates (view documents in the “Downloadable Documents” tab).
  • You will also be asked a series of additional questions applicable to your student initiative or new student initiative proposal.
  • Click “Submit” and you’re finished re-registering your student initiative or new student initiative proposal!

Congratulations, you have completed re-registration or the new student initiative proposal process. The Center for Social Concern will be in contact with you shortly. ​We appreciate all of the work you do to support Baltimore.