Student Initiative Re-Registration and New Proposals

Picture of Hopkins Groups landing page

Student Initiative Re-Registration and New Proposal Timeline

Student initiative re-registration and new student initiative proposals are closed for 2018. We will be opening again in spring 2019.

I Need Help Re-Registering and Submitting My Proposal

If you are an approved Center for Social Concern student initiative, we will provide your student initiative funding, advise you, and set the policies for your student initiative to follow. In addition, Student Leadership and Involvement organizes the fall Student Involvement Fair and manages Hopkins Groups. NOTE: Please do not attend workshops offered by Student Leadership and Involvement as they will not be relevant to you.

If you need help, the Center for Social Concern will be offering a number of office hours during the re-registration and the new student initiative proposal period, and throughout the spring 20`18 semester to answer any questions you might have about this process. ​Appointments are not required. View the office hours below and drop by! Otherwise, continue reading the important information below.

Still have questions? Contact the CSC group management interns, your advisor, or Caroline Ouwerkerk, Assistant Director.

2018 CSC Office Hours

Staff Office Hours

Location: Brody Café
Days: Tuesday and Wednesday
Time: 1-3pm

CSC Group Management Intern Office Hours-beginning March 5

Location: Center for Social Concern

  • Mondays: 10-11:45 am, 5:30-7:30 pm
  • Tuesdays: 10 am-12 pm, 3-5:30 pm
  • Wednesdays: 6-7 pm
  • Thursdays: 10 am-4:30 pm

How to Re-Register & Submit a New Student Initiative Proposal

If you are submitting a new student initiative proposal, we encourage you to consider a handful of questions first. View the list of questions before submitting a new student initiative proposal here.

Important Information

Note: The Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, academic year plans, budget proposal, proposal forms, etc.) during re-registration and during the new initiative proposal process. To help prepare you, we have created these documents in a downloadable format so you can complete and save them in advance. View and “download documents” in the next tab to the right.

Before you begin the re-registration process, gather the following materials that are applicable to your student initiative or new student initiative proposal:

  1. Completed Guiding Document
    • You must use the CSC guiding document template; all questions are required.
    • Existing student initiatives should already have most of this information from last year.
  2. Completed 2018-19 Academic Year Plans
    • You must use the CSC academic year plans template; all questions are required, including information about all community partners with whom you intend to work next year.
  3. Completed 2018-19 Budget Proposal
    • You must use the CSC budget proposal template.
    • Be specific/detailed and include details for all service projects you intend to do next year.
    • Include details about any revenue you intend to generate through fundraisers, dues, etc.
  4. New Initiative Proposal Form
    • You must use the CSC new initiative proposal form; all questions are required.
  5. Your Student Initiative Logo (if you have one)
  6. A Profile Picture (optional)
    • This is the “cover photo” for Hopkins Groups at the top of your page.
  7. Social Media Information
    • You’ll be asked to include a link to your student initiative’s Facebook page (if you have one).
  8. Contact Information for Your Local/National Affiliate
    • If your student initiative is affiliated with a local or national organization (for example, Habitat or Circle K, etc.) please have the name, email, and phone number for your contact at the national office.
  9. Roster Information
    • You must have at least 10 members in your group (this is not required for Baltimore First Individualized Direct Service Sites).
    • You will be required to indicate who will be your president, treasurer, and main point of contact (for Hopkins Groups).

Once you have downloaded and completed all applicable re-registration or new student initiative documents, follow “Next Steps” in the next tab.

Download Documents

Before you begin student initiative re-registration, please be aware that the Hopkins Groups website does not allow you to save your answers and return to the form later. You will be required to upload multiple documents (e.g. guiding document, budget template, academic year plans, proposal forms, etc.) during re-registration and during the new initiative proposal process. To help prepare you, we have created the documents below in a downloadable format so you can complete and save them in advance. Identify which student initiative category you are in and download, save, and complete the applicable forms below. Continue viewing the “Important Information” and “Next Steps” tabs to the left and right.

Returning CSC Student Initiatives

Student Group Forms

Baltimore First Individualized Direct Service Site Forms

Event Based Service Program Forms


New Student Initiative Proposals

New student initiative application proposals will be accepted March 1-16, 2018. If you are interested in starting a new initiative and it’s not within this time frame, read more about starting a new initiative.

Student Group Proposal Forms

Baltimore First Individualized Direct Service Site Proposal Forms

Event Based Service Program Proposal Forms

Next Steps

Before you begin the steps below, please read the “Important Information” tab about re-registration. NOTE: the documents you will upload through this process are slightly different than those for Student Leadership and Involvement groups, therefore, you should follow instructions from members of the Center for Social Concern staff in order to avoid getting information meant for other groups. Continue reading below about the student initiative re-registration and new student initiative proposal process.

Step 1: Hopkins Groups

Step 2: Re-register or submit a new student initiative proposal

For re-registering a student initiative:

  • Find your student initiative in “Organizations”.
    • Click “Re-register my organization” (at the top).

For submitting a new student initiative proposal:

  • Click this link (link will be available when new student initiative proposals are open) or go to the Organizations tab
    • Click “Register an Organization” and scroll all the way down to the bottom of the page
    • Click “Register a New Organization”

Step 3: Update your Profile

  • Include the mission statement of your organization under “Organization Description” (Note: this is also one of the questions from the Guiding Document, so you can cut/paste).
  • Update your roster.
    • ​Remove graduating seniors and those who are not active.
    • Update the officers.
    • You must have at least 10 students on your roster.
    • Update or add your organization’s profile picture.
    • Sign up for the Student Involvement Fair.

Step 4: You will be taken to a page titled “Organization Information and Advising”

  • Under “Organization Category” select “Center for Social Concern”.
  • Under “Category Coordinator” select “Caroline Ouwerkerk–Center for Social Concern”.
    • Note: this designation is just for the purposes of this form. Your CSC advisor has not changed.
  • Check the box regarding the “Category Coordinator Meeting Acknowledgement”.
    • This is indicating that you must be responsive to meeting with the CSC throughout the year.
  • Under “Content Advisor”–please list the name of any other JHU affiliate who may be advising you.
    • If this is not applicable, please write “N/A”.

Step 5: Risk Management and Travel Plans

  • Answer all questions according to your student initiative’s intended activities for 2018-2019.

Step 6: Branding Guidelines and Logo

  • ​The University’s central communications office has updated the guidelines for branding across campus, and will be reviewing all student initiative names to make sure they comply with the new guidelines (PDF Document: view .pdf version of policy).
  • This page of the re-registration form asks you to review the guidelines and check the box indicating that you have read them.
    • Please do not worry about these guidelines as we will be offering workshops to help you understand the guidelines and help you make any changes that may be necessary.
  • Upload your logo on this page.

Step 7: Center for Social Concern Student Initiative Resources

  • This page contains information about the various resources available to student initiatives.

Step 8: Center for Social Concern Document Uploads and Additional Questions

  • Depending on your student initiative or new student initiative proposal, you will be asked to upload additional documents.
  • You must use the CSC’s document templates (view documents in the “Downloadable Documents” tab).
  • You will also be asked a series of additional questions applicable to your student initiative or new student initiative proposal.
  • Click “Submit” and you’re finished re-registering your student initiative or new student initiative proposal!

Congratulations, you have completed re-registration or the new student initiative proposal process. The Center for Social Concern will be in contact with you shortly. ​We appreciate all of the work you do to support Baltimore.