Undergrad vs Graduate

There are two (2) mechanisms to pay Federal Work Study (FWS) in SAP.

If the student is paid hourly, the hiring department must indicate on the ISR (Comments Section) the FWS award type and award amount. The hours are paid in CATS. When time is posted, the appropriate split between the department funds and the FWS budget is done automatically. When the FWS award has been reached and/or when the FWS end-date is reached, the hiring department’s budget will be automatically charged 100%.

If the student is paid salaried (graduate students only), the hiring department must indicate on the ISR the base pay and labor distribution to indicate the appropriate split between department and FWS budgets. These two figures combined cannot exceed the FWS award.

NOTE: Federal Work Study cannot be paid using the ISR Bonus Supplement form as there is no mechanism in place to track the work commitment nor the FWS funds.