Converting Students To Staff

JHU students on university payroll must be removed from their student position(s) once they confer/graduate unless they have been admitted into a full-time JHU masters or PhD program. Post-docs must be removed when their appointment ends.

ISR Reassignment

Departments who wish to continue employing their student post graduation/conferral must submit an ISR Reassignment to transfer the student to a staff/faculty position.

For international students, VISA restrictions may apply and the hiring department is advised to contact the Office of International Services prior to the reassignment/hire process.

For complete instructions, please click the appropriate link below:

• All departments should contact their local HR representative or recruiter in order to run a background check.
• PDF Document: Converting Undergraduates and Graduates to Casual Positions (PDF)
• PDF Document: Converting Students/Post-Docs to Staff and Faculty Positions
• Converting Graduates to Post-Docs

PH.D. Candidates

Please note: PH.D. candidates have not officially completed their degree requirements until after the Graduate Board approves his/her candidacy and the President has signed off on the official degree roster. This occurs three times per year (December, May, and August).

Academic Training

For information regarding Academic Training for J-1 students ‘after’ program completion, visit the Office of International Services, J-1 Employment webpage.