All students are paid semi-monthly on the 15th and last day of the month unless otherwise noted. This includes students paid hourly and/or salaried. If the 15th or last day of the month fall on a weekend or holiday, pay is issued the day before. You can always go to Employee Self Service to view your pay stub and/or see if a check has been issued for a particular pay date.
All students who work for the university may elect direct deposit to any financial institution in the continental United States participating in the Automated Clearing House. For more information, visit our direct deposit page.
Lost, Stolen, or Outdated Checks
If you have lost your paycheck, had it stolen, or have not cashed your check within the 120 day limit, you must complete the PDF Document: Stop Payment/Re-Issue Check Request form (PDF) to have the check reissued. The completed form must be submitted to the Office of University Experiential Learning. The expected turn-around time can be up to 7 days.
Having Trouble Getting Paid?
Let us assist you. If talking with your supervisor hasn’t helped, we encourage you to email us at email@example.com.
Mail Code (Employer Use Only)
Students who are paid hourly must have mail-code F11 (Personnel Administrator) to ensure their paycheck and other payroll-related documents are forwarded to University Experiential Learning. Undergraduates who are paid a salary may have the mail-code of their hiring department, provided it is a Homewood mail-code. Graduate students who are paid salary by their graduate department should use that department’s mail-code; this especially applies to concurrent employment.
For example: A graduate student in the History department with a teaching assistantship (salary) who works for the MSE Library (hourly) should have the History department’s mail code for both jobs.