2019 Fall Scheduling Period

Scheduling period for all registered student organization weekly meetings and special events begin April 15, 2019. Any requests submitted before April 15th will not be accepted or processed and will need to be resubmitted. Requests submitted during scheduling period will receive scheduling priority over other requests. To schedule your event during scheduling period beginning April 15, please complete the regular on-line scheduling form.

Organizations may submit up to five special events during the scheduling period. Please complete and select multiple preferences for dates to allow more scheduling options. If the person completing the form is not the person who Scheduling & Events will be communicating with, please make sure to include that person’s contact information. Please note, all events must be registered with Hopkins Groups 10 business days prior to the event date. Events not approved in Hopkins Group will be canceled by Scheduling & Events. We recommend register your event in Hopkins Group for approval at the same time as submitting your space reservation.

Weekly meetings scheduled for the 2019 fall session will be automatically rolled over to the same days, times and locations for the spring semester for meetings being held in Levering, Mattin, and Shriver. Any weekly meetings being held in general pool classroom spaces for fall semester, will need to be resubmitted for the spring during scheduling period due to the scheduling of spring classes. If you need to change your spring weekly meeting, you MUST do this during spring scheduling period in order to get priority scheduling using the on-line reservation system. Please note there will be limited availability for weekly meetings to be rescheduled. There is no guarantee you will get a specific day and time of the week. These requests will need to be submitted via the on-line scheduling site at least 10 business days prior to the first meeting. Please also note, all meetings must be registered with Hopkins Group 10 business days prior to the event date and this includes weekly meetings. General pool classroom confirmations will be sent starting the week prior to the beginning of the fall semester. Confirmations will be sent based on first come first serve basis and event date. If using a general pool classroom and you rearrange the furniture, you must return the space to the classroom setup prior to vacating the space. Any rooms not reset may jeopardize keeping your reservation.

The following spaces are used for weekly meetings during specified time slots, (ie, 6:00pm-7:30pm, 7:45pm-9:15pm, and 9:30-11:00 pm):

  • Levering Hall Conference Room A (conference square for 16)
  • Levering Hall Sherwood Room (Lecture seating for 50)
  • Shriver 104 (Classroom seating 35)
  • Shriver 001 (Conference seating 20)
  • Mattin 160 (Lecture for 50)
  • Mattin 161 (Hollow Square 15)
  • Mattin 162 (Classroom 27)
  • Shaffer 303 (Classroom 100)

All student space requests must be submitted no later than 10 business days prior to the event for space with Scheduling & Events and the Registrar’s Office. This deadline coincides with the Student Leadership & Involvement event registration timeline in Hopkins Group. Please note scheduling a space and registering your event are two separate on-line form submissions through each office.

If you have any questions, please contact Scheduling & Events at 410-516-8209.