2019 Spring Scheduling Period

Scheduling period for all registered student organization weekly meetings and special events begin November 5 – November 26, 2018. Any requests submitted before November 5th will not be accepted or processed and will need to be resubmitted. Requests submitted during scheduling period will receive scheduling priority over other requests. Beginning November 5, please complete the regular on-line scheduling form to schedule your organizations spring events.

Organizations may submit up to two special events during the scheduling period. If requests for special events are not submitted by November 26th when scheduling period closes, requests will not be accepted until January 7, 2019 for the spring semester. To reiterate no request will be accepted after November 26, 2018 and prior to January 7, 2019. Please complete and select multiple preferences to allow more scheduling options. If the person completing the form is not the person who Scheduling & Events will be communicating with, please make sure to include that person’s contact information. Please note, all events must be registered with Hopkins Groups 10 business days prior to the event date. Events not approved in Hopkins Group will be canceled by Scheduling & Events. We recommend register your event in Hopkins Group for approval at the same time as submitting your space reservation.

Weekly meetings scheduled in Charles Commons & Levering Hall for the 2018 fall session will be automatically rolled over to the same days, times and locations for the spring semester. Any weekly meetings being held in general pool classroom spaces for fall semester, will need to be resubmitted for the spring during scheduling period due to the scheduling of spring classes. If you need to change your spring weekly meeting, you MUST do this during spring scheduling period, using the on-line reservation system. Please note there will be limited availability for weekly meetings to be rescheduled. There is no guarantee you will get a specific day and time of the week. Any organizations who did not go through fall scheduling period for weekly meetings, will also need to request a general pool classroom for the spring semester. Please complete the online form for the first date of your meetings and state in the event details area that it is for a weekly meeting for the spring semester. You do not need to complete a reservation for every weekly meeting.

These requests will need to be submitted via the on-line scheduling site at least 10 business days prior to the first meeting. Weekly meetings are scheduled during these specified time slots: 6:00pm-7:30pm, 7:45pm-9:15pm, and 9:30-11:00 pm

If you have any questions, please contact Scheduling & Events at 410-516-8209.

All student space requests must be submitted no later than 10 business days prior to the event for space scheduled through Scheduling & Events and the Registrar’s Office. This deadline coincides with the Student Leadership & Involvement event registration timeline in Hopkins Group. We recommend submitting your event request for approval to Hopkins Groups at the same time as submitting your space reservation.

Please note scheduling a space and registering your event are two separate on-line form submissions through two separate offices. To register your event in Hopkins Group, visit https://johnshopkins.campuslabs.com/engage/