2021 Spring Scheduling Period

Currently due to the COVID-19 global pandemic, the Homewood Campus is operating in Phase 1 of the roadmap to recovery. Phase 1 consists of NO on-campus in-person events, limited research activities with strict social distancing practices, mandatory masking indoors and outdoors, and regular hand washing. Our event guidelines are currently under review and are subject to change at any time based on the university’s guidance.

The university hopes to move into Phase 2 at the start of the spring semester, which includes limited in-person events of less than 10 people, continued social distancing, masking indoors and outdoors, and frequent hand washing. The university is consistently monitoring the global pandemic and could move into Phase 3 as public health conditions improve.

All events are subject to be changed or canceled based on the university’s current Reopening Phase. Please visit the JHU COVID 19 information page for current updates.

Scheduling period for all registered student organization meetings and events opens on December 8, 2020.

We have made some improvements to scheduling period in hopes of creating an easier process for student organizations. Starting with the spring semester, there is only 1 form Student Organizations need to fill out to reserve space on the Homewood campus. Scheduling and Event’s software and Hopkins Groups can now share the information you submit!

Please note starting this semester ALL event and meeting room requests only need to be submitted through Hopkins Groups.  There is no second form to fill out this year! Any events submitted via the Scheduling and Events reservation website will be declined. If your event is declined for this reason you will have to resubmit through Hopkins Groups.

If the person completing the form is not the person Scheduling & Events will be communicating with, please make sure to include that person’s contact information. Please note, all events and room requests must be registered with Hopkins Groups 10 or more business days prior to the event date. Events and room requests not approved in Hopkins Groups will be canceled.

Events approved in Hopkins Groups will begin receiving room confirmations during intersession.  Please submit any event/room request changes through your Hopkins Groups student portal. Please note there may be limited availability for schedule changes. There is no guarantee we will be able to confirm your request.

As a reminder, during Phase 2 of the university’s reopening plan, no food or beverages can be provided during events.  All meeting rooms will be preset according to the university COVID-19 public health and capacity guidelines.  Any group not following COVID-19 university guidelines, will lose their scheduling privileges for the semester.

If you have any questions, please contact Scheduling & Events at 410-516-8209 or HWschedule@jhu.edu.