2018 Fall Scheduling Period

Scheduling period for all registered student organization weekly meetings and special events begin April 16 – June 11, 2018. Any requests submitted before April 16th will not be accepted or processed and will need to be resubmitted. Requests submitted during scheduling period will receive scheduling priority over other requests. To schedule for scheduling period beginning April 16th, please complete the regular on-line scheduling form. Step by step instructions will be provided on this site prior to April 16th to follow.

Organizations may submit up to two special events during the scheduling period. If requests for special events are not submitted by June 11th when scheduling period closes, requests will not be accepted until starting Aug. 1, 2018 for the fall semester. Please complete and select multiple preferences to allow more scheduling options. If the person completing the form is not the person who Scheduling & Events will be communicating with, please make sure to include that person’s contact information.

Weekly meetings scheduled for the 2018 fall session will be automatically rolled over to the same days, times and locations for the spring semester for meetings currently being held in Levering, Mattin, and Charles Commons. Any weekly meetings being held in general pool classroom spaces for fall semester will need to be resubmitted for the spring during scheduling period due to the scheduling of spring classes. If you need to change your spring weekly meeting, you MUST do this during spring scheduling period in order to get priority scheduling using the on-line reservation system. Please note there will be limited availability for weekly meetings to be rescheduled. There is no guarantee you will get a specific day and time of the week. Any organizations who do not go through fall scheduling period for weekly meetings, will need to request a general pool classroom for the semester. These requests will need to be submitted via the on-line scheduling site at least 10 business days prior to the first meeting. Please also note, all meetings must be registered with Hopkins Group 10 business days prior to the event date.

If you have any questions, please contact Scheduling & Events at 410-516-8208.

The following spaces are used for weekly meetings during specified time slots, (ie, 6:00pm-7:30pm, 7:45pm-9:15pm, and 9:30-11:00 pm):

  • Levering Hall Conference Room A (conference square for 16)
  • Levering Hall Sherwood Room (Lecture seating for 50)
  • Mattin Center Room 160 (Lecture seating for 50)
  • Mattin Center Room 161 (Conference Square seating for 15)
  • Mattin Center Room 162 (Classroom seating for 27)

As of January 1, 2018 all student space requests must be submitted no later than 10 business days prior to the event for space with Scheduling & Events and the Registrar’s Office. This deadline coincides with the Student Leadership & Involvement event registration timeline in Hopkins Group. Please note scheduling a space and registering your event are two separate on-line form submissions through each office.