Applications for conferences occurring April through June 2021 are now closed. Applications for conferences occurring July through September 2021 will open in June.
Due to the ongoing impact of COVID-19, we have made some changes for this cycle. Hopefully we’ll be back to our regularly scheduled programming soon.
- University COVID-19 policy strictly prohibits us funding any actual travel costs during SP21. However, we can still reimburse registration, printing, mailing, and other similar costs. If you have a question about eligibility, ask us in Discord or email email@example.com.
- As always, conference funding is available whether you’re attending in-person or virtually.
The Conference Grant Program (formerly known as “Travel Grants”) is designed to assist Homewood campus graduate students in presenting their work at academic conferences and meetings. Students apply for an award leading up to their conference and, if selected from a random lottery, receive funds in the form of a reimbursement.
Conference grant eligibility is determined by the attendance of a department’s elected/appointed representative. In order to be eligible, a department must attend at least 50% of GRO General Council meetings on the semester prior to the current lottery period. A list of eligible departments is included below:
Updated on April 27, 2021. Valid for the July-September 2021 conference cycle.
- History of Art
- Biomedical Engineering
- Chemical & Biomolecular Engineering
- Cognitive Science
- Computer Science
- Electrical & Computer Engineering
- Engineering Management
- Environmental Health & Engineering
- Earth and Planetary Sciences
- Modern Languages and Literatures
- History of Science and Technology
- Comparative Thought and Literature
- Materials Science & Engineering
- MS Robotics
- Near Eastern Studies
- Physics and Astronomy
- Political Science
- Psychological and Brain Sciences
You may have your GRO reps contact the GRO secretary (firstname.lastname@example.org) if they feel that they have attended the meetings as required and it’s reflected incorrectly here.
Award Lottery Info
Applications are reviewed then selected based on a random lottery system. Tickets for the lottery are awarded based off the following algorithm:
Total tickets = 2×(year in program) + 3 (if applicant has not been to a conference within 365 days prior to the start of the conference in the application AND is in their 3rd year or higher) + 6 (if applicant has never been to a conference AND is in their 3rd year or higher) + 2 (if applicant is giving an oral presentation/panel at the conference). See Addendum B for examples.
Currently, travel grants consist of a $300 award that can be spent on transportation, lodging, registration fees, and production expenses related to scholarly participation in the conference (photocopying, posters, etc.).
Lotteries are conducted four times each year and their timing is announced via e-mail from GRO to all graduate students.
Further details can be found in the current PDF Document: Conference Grant Policy Document.
Most of the common questions and situations can be answered in our FAQs page.
Conference grants are generally distributed by the GRO Funding and Administration Chair. If you have specific questions that are not addressed here or in the FAQs page, please e-mail us at email@example.com.