UPDATE: Due to suspension of all in-person classes, the GRO will not be accepting funding requests for group events for the rest of the Spring 2020 semester. Any previous requests already allocated will be honored, as able and permitted by current University policies, and will be treated on a case by case basis. Please direct any questions or concerns to firstname.lastname@example.org
One of the functions of the Graduate Representative Organization (GRO) is to provide funding opportunities for activities and events that are of interest to graduate students at Johns Hopkins. In the past, the GRO has sponsored social, cultural, athletic, and educational events, as well as unique services that have been created and administered by graduate students. The GRO also makes funds available to support the operation of recognized student groups and departmental graduate student associations.
If you are holding an event that involves graduate students, or if your group includes graduate students, you may be entitled to funding from the GRO.
To be eligible for funds, your event must also be cross-departmental. (If funded, all publicity must name the GRO as a sponsor, include the Homewood campus, and be written with all information at least in English.)
Group recognition by the GRO is not required for nor a guarantee of event funding.
Limits on Funding
- The GRO may fund events up to $1000 per event.
- The GRO cannot fund more than 95% of the cost of the event.
- The amount of funding spent on food must not exceed $12 per graduate student attending the event.
- The GRO is not permitted to reimburse money spent on alcoholic beverages. (You may include the anticipated cost of alcoholic beverages on your funding request form, but please do not ask us to pay for them.)
- The GRO is not permitted to reimburse for sales tax. (For tax exemption status, you must contact the University Tax office.)
- The GRO will not approve funding for events that have already occurred.
- There are no limits to how many times a single group may request or be granted funding. Each event will be considered on a case-by-case basis.
Steps for Requesting Funds
- Ensure that your event is both cross-departmental and open to all graduate students.
- Consider the above limits on funding.
- At least two weeks prior to the event, submit an official request form. (Forms are found below.)
- If applying for more than $250, send a representative from your group to the funding committee meeting an hour before the next General Council meeting (at the same location) who is prepared to answer questions about the event. (This representative may not be a current member of the GRO General Council.)
- Enjoy your event.
- Submit an evaluation form and receipts within one month after your event. (Failure to do so may result in retasking of funds and disqualification from future GRO funding.)
The most successful proposals are those that include other funding sources and several types of publicity.
Please submit your funding requests in a timely manner. It is expected that funding requests submitted late in the Spring semester will receive less funding because of fewer available funds.
Reimbursement instructions are sent by the funding chair upon approval of the request.
Questions regarding reimbursement procedures should be addressed to the GRO Treasurer.