Travel Grants

Applications for Academic Year 2018-2019 are now open!

See student application form for funding round dates and deadlines.

The purpose of the Travel Grant Administration is to award grants to assist graduate students in presenting their work at academic conferences. Graduate students apply for an award, and then receive funds in the form of a reimbursement after eligible expenses have been incurred and properly documented.

Travel grants are generally distributed by the GRO Funding and Administration Chair.

Travel grant eligibility is determined by the attendance of a department’s elected/appointed representative. In order to be eligible, a department must attend at least 50% of GRO general council meetings the previous academic semester. A list of eligible departments is included below.

Applications are accepted based on a random lottery system. Tickets for the lottery are awarded based off the following algorithm:

2x (the number of years applicant has been in their program) + 6 (only if student has been in program for ≥3 years and never been to a conference) + 3 (only if applicant has been in program for ≥3 years and did not attend a conference the previous year) + 2 (only if student is giving an oral presentation at the conference; this does not include poster presentations)

Currently, travel grants consist of a $300 award that can be spent on transportation, lodging, registration fees, and production expenses related to scholarly participation in the conference (photocopying, posters, etc.).

Lotteries are conducted four times each year and their timing is announced via e-mail from GRO to all graduate students.

Further details can be found in the PDF Document: travel grant policy document.

Eligible departments for this round of applications are:

  • Anthropology
  • Art History
  • Biology
  • Biomedical Engineering
  • Chemical & Biomolecular Engineering
  • Chemistry
  • Civil Engineering
  • Cognitive Science
  • Computer Science
  • Electrical & Computer Engineering
  • English
  • Environmental Health and Engineering (formerly DoGEE)
  • EPS
  • GRLL
  • History
  • History of Science and Technology
  • Humanities Center
  • Materials Science & Engineering
  • Mathematics
  • Mechanical Engineering
  • Near Eastern Studies
  • Philosophy
  • Physics and Astronomy
  • Political Science
  • Psychological and Brain Sciences

You may have your GRO reps contact the GRO secretary if they feel that they have attended the meetings as required and it’s reflected incorrectly here.

The online application consists of the Student Application Form

Most of the common questions and situations are answered here.

If you have specific questions that are not addressed in the FAQ, please e-mail us at funding.gro@gmail.com.