Applications for the Fall of Academic Year 2020-2021 have closed. The next application cycle will open in November 2020.
Due to the impact of COVID-19 on last year’s program, we have made some changes for this semester. Hopefully we’ll be back to our regularly scheduled programming in the spring.
- For this round only, we will accept retroactive requests for conferences which occurred on or after 7/1/2020, through those starting on or before 12/31/2020. Usually, and starting again with the January 2021 round, you must apply before attending the conference.
- University COVID-19 policy strictly prohibits us funding any actual travel costs during FA20. However, we can still reimburse registration, printing, mailing, and other similar costs. If you have a question about eligibility, ask us in Discord or email firstname.lastname@example.org.
- As always, conference funding is available whether you’re attending in-person or virtually.
The Travel Grant Program is designed to assist Homewood campus graduate students in presenting their work at academic conferences and meetings. Students apply for an award leading up to their conference and, if selected from a random lottery, receive funds in the form of a reimbursement.
Travel grant eligibility is determined by the attendance of a department’s elected/appointed representative. In order to be eligible, a department must attend at least 50% of GRO General Council meetings on the semester prior to the current lottery period. A list of eligible departments is included below:
Updated on October 2, 2020.
- Applied Mathematics and Statistics
- Biomedical Engineering
- Chemical and Biomolecular Engineering
- Cognitive Science
- Comparative Thought and Literature
- Computer Science
- Earth and Planetary Sciences
- Electrical and Computer Engineering
- Engineering Management
- Environmental Health and Engineering
- History of Art
- History of Science and Technology
- Materials Science and Engineering
- Mechanical Engineering
- Modern Languages and Literatures
- Near Eastern Studies
- Physics and Astronomy
- Political Science
- Psychology and Brain Sciences
You may have your GRO reps contact the GRO secretary (email@example.com) if they feel that they have attended the meetings as required and it’s reflected incorrectly here.
Award Lottery Info
Applications are reviewed then selected based on a random lottery system. Tickets for the lottery are awarded based off the following algorithm:
Total tickets = 2×(year in program) + 3 (if applicant has not been to a conference within 365 days prior to the start of the conference in the application AND is in their 3rd year or higher) + 6 (if applicant has never been to a conference AND is in their 3rd year or higher) + 2 (if applicant is giving an oral presentation/panel at the conference). See Addendum B for examples.
Currently, travel grants consist of a $300 award that can be spent on transportation, lodging, registration fees, and production expenses related to scholarly participation in the conference (photocopying, posters, etc.).
Lotteries are conducted four times each year and their timing is announced via e-mail from GRO to all graduate students.
Further details can be found in the current PDF Document: Travel Grant Policy Document.
Most of the common questions and situations can be answered in our FAQs page.
Travel grants are generally distributed by the GRO Funding and Administration Chair. If you have specific questions that are not addressed here or in the FAQs page, please e-mail us at firstname.lastname@example.org.