Medical Leave of Absence
A Medical Leave of Absence may be appropriate for students who have physical health or psychological issues that are significantly impacting the student’s ability to participate in their academics and complete a semester. This typically means that the condition is impacting a student for a period of time longer than a week.
A student wishing to take a MLoA must first discuss this request with a case manager. There can be many interventions that case managers can offer in lieu of a leave, if appropriate. Case managers can also work with students over the phone if the student is away from campus at the time the issue arises.
Depending on the nature of the medical issue, students may be asked to speak with the Counseling Center or Student Health and Wellness Center prior to putting the leave in place.
Students are able to return once the medical issue has been well managed with the assistance of a medical provider. The readmission process takes about six weeks and should be done in advance of the desired semester of return.
For more information, please review the information below, view answers to some of the most frequently asked questions, or contact a case manager.
Process for Requesting Medical Leave of Absence
A student wishing to take a Medical Leave of Absence must discuss this request with a case manager. The case manager will discuss logistics and relevant concerns related to a MLoA, such as financial implications or changes to a student’s academic plan. The case manager may ask the student to speak to other offices while the student considers if a MLoA is appropriate or the best option for them. The case manager may also ask for an acknowledgement from the parent/guardian of the student.
Once a student decides to take a Medical Leave of Absence, the case manager will contact the student’s faculty to confirm the last day that the student attended class. This is used to determine any tuition refund if applicable.
The case manager will then send a memo to the student and campus partners, including:
- Student Accounts
- Academic Advising
- Financial Aid
- Office of International Services
- Student Health and Wellness Center
- Counseling Center
This email includes when the student has left and when they are expected to return, if known. This memo also indicates any refund that the student can expect to receive. If the leave is related to psychological issues, the student will receive information on the readmission process from the Counseling Center by mail.
Process for Readmission from Medical Leave of Absence
For Leaves of a Psychological Nature
When a student wishes to return from MLoA, they must contact the Counseling Center at a minimum of six weeks prior to their desired return date (see deadlines below). Student includes any required documentation, such as a letter from their treating therapist/MD, a completed therapist and student questionnaire, and any other releases.
The Counseling Center interviews the student and makes a recommendation to student and case managers within the Office of the Dean of Student Life.
For Leaves of Physical Nature
When a student wishes to return from MLoA, they must contact the case manager at a minimum of six weeks prior to their desired return date (see deadlines below) to discuss documentation necessary for readmission. The student will discuss their condition and treatment with a member of the Student Health and Wellness Center. The SHWC makes a recommendation to student and case managers regarding readmission.
The Counseling Center or Student Health and Wellness Center makes a recommendation to student and case manager within the Office of the Dean of Student Life. The case manager then reaches out to the student to schedule a meeting or phone call to discuss the progress made while on leave and other logistics associated with returning such as housing and registration.
Case manager sends memo to student and campus partners, confirming the student’s date of return.
Upon the student’s return, the case manager makes an appointment with the student to discuss strategies for success and coordinating any ongoing treatment needs.
Deadlines for Readmission Applications
Typically, it takes several weeks to process a readmission from medical leave. While the Office of the Dean of Student Life will attempt to process your return as quickly as possible, it is important to allow time for this process as students frequently need to communicate with many offices to make arrangements for their return (e.g. Student Health and Wellness Center, Counseling Center, Financial Aid, Housing, Academic Advising, Student Disabilities Services, etc.).
Please note: You will not be able to register for classes until you are cleared for readmission by the Office of the Dean of Student Life and have any relevant holds removed on your account (e.g. academic or financial holds). If your health allows it, it is suggested that you complete the readmission materials by the early submission dates so that you can be cleared to register for classes sooner. You are welcome to submit materials by the latest submission date, however, we are unable to get you into classes that are full.
Please see the table below to assist you in planning to submit your readmission materials.
|Semester of Return||Earliest Submission Date||Latest Submission Date|
|Fall||March 1||July 15|
|Intersession*||October 1||November 15|
|Spring||October 1||December 15|
|Summer*||February 1||May 1**|
*It is generally recommended that you return in fall or spring, not intersession or summer, however, applications for those terms will be considered. Be sure to check with your academic advisor about whether the courses you need are offered during those terms.
**May 1 may be too late to begin the readmission process for summer session I courses, but still allow enough time for you to register for summer session II.
The time it takes to obtain a student VISA can vary depending on your home country. It is important to allow time for this process. Please communicate with the Office of International Services to discuss how much time will be necessary for you to obtain a student visa. OIS can be reached at 667-208-7001 or firstname.lastname@example.org.