RSO Re-Registration, Re-Activation, & Prospective Organizations

Re-Registration, Re-Activation, & Prospective Organizations

Registration Process

The student organization registration and re-registration process happen annually from August 1 – September 30. All student organizations that would like to benefit from being a registered group on campus must complete the registration process. Once student organizations are registered, they will be listed in Hopkins Groups. Learn more about registering or re-registering an organizations below.

How to Register Your Organization

Only organizations registered with the Student Government Association (SGA/SAC), Graduate Representative Organization, or other Johns Hopkins entity will be allowed to register on Hopkins Groups. Hopkins Groups serves as the official listing for all JHU Registered Student Organizations (RSO).

If your organization is not registered on this site you will not be able to access campus resources for organizations, such as room reservations, posting Today’s Announcements, various funding opportunities, etc. For more benefits of being a registered student organization, feel free to view the Expectations of Student Organizations.

Re-Registration of Existing Student Organizations

Re-Registration of Active Student Organization

Every year, all registered student organizations are required to re-register on Hopkins Groups by their organization’s leadership. This process takes place August 1, and will end on September 30, at 11:59 p.m. each year. The re-registration process is in place to:

  • Better support student leaders in their transition of organization information
  • Give an opportunity to exiting leadership to reflect on the year of leadership
  • Ensure that the new leadership has the pertinent information to effectively run the organization
  • Provide updated information about active student organizations

Requirements

  1. MEMBERSHIP & OFFICERS:
    • Minimum of 10 members, who must be JHU Homewood students
    • All 10 members must approve their membership on the Re-Registration Form
    • Required Officers: President, Treasurer & Staff/Faculty Advisor
  2. REQUIRED TRAINING:

    1. RSO 101 training will occur on September 3, 2023, from 10 am to 5 pm. There are two required training for all RSOs – RSO 101 and RSO Finance 101. This year there are other required training based on which activities RSOs participate in. For groups that utilize University space, training will be required to access space; for groups that travel, additional training will be required. The expectation is that at least the President and Treasurer participate in RSO 101 and RSO Finance 101. Additional training is also required if the groups want to make purchases, schedule space, or travel.

    2. President and Treasurer must complete:
      • RSO 101 training and
      • RSO Finance 101 training
  3. REQUIRED DOCUMENTS:
  4. Information about last year’s programming accomplishments as well as programming plans for this academic year

Organizations that have not registered by September 30th, will not be active for the remainder of the academic year. If your organization has been inactive or missed the re-registration deadline, please contact the Leadership, Engagement and Experiential Development Staff at 410-516-4873 or email us at studentorgs@jhu.edu.

Re-Activation of Inactive Student Organizations

Re-activation of Inactive Student Organizations

An inactive group is one that was previously registered at JHU, but did not complete the re-registration process in the most recent academic year.

Requirements

  1. MEMBERSHIP & OFFICERS:
    • Minimum of 10 members, who must be JHU Homewood students
    • All 10 members must approve their membership on the Re-Registration Form
    • Required Officers: President, Treasurer & Staff/Faculty Advisor
  2. REQUIRED TRAININGS:
    • President and Treasurer must complete:
      • RSO 101 training and
      • RSO Finance 101 training
  3. REQUIRED DOCUMENTS:
  4. Information about programming plans for this academic year

**Support from campus sponsor. Students creating an organization should have conversations with the respective Category Coordinator.

Organizations that have not registered by September 30th, will not be active for the remainder of the academic year. If your organization has been inactive or missed the re-registration deadline, please contact the Leadership, Engagement and Experiential Development Staff at 410-516-4873 or email us at studentorgs@jhu.edu.

Starting a New Student Organization

Starting a New Student Organization

LEED is excited to welcome new student organizations to register for the 2023 – 2024 academic year. The Registration process takes place from August 1 – September 30.

If there is an interest in creating a student organization that does not currently exist on campus, a group of students may apply to start a new organization. Students are strongly encouraged to explore what is currently offered, as duplicate groups will not be approved. The process of creating a new student organization begins with completing the online application at the Leadership Engagement & Experiential Development website. Applications for new student organizations are only accepted during the application periods published on the website. All officers of the prospective organization must be full-time undergraduate students on the Homewood campus and be in good academic standing with the University. A minimum of ten (10) prospective Homewood students is required to make an application as a new student group.

Once submitted, the application will be reviewed by the Student Government Association’s (SGA) Student Organizations committee. Representatives from the group will then be interviewed by the SGA Student Organizations Committee so they may learn more about the group and its mission and/or purpose. A&E will then make a recommendation to the SGA to either approve or deny the group, and the SGA will vote whether to accept the A&E recommendation. The SGA will also vote to determine into what category the group will be placed. This approval process is for student organization recognition only and is not associated with the Student Activities Commission (SAC) funding process.

Some groups are not subject to the SGA approval process and derive their recognition from other entities on campus. Graduate students should contact the Graduate Representative Organization (GRO) at gro@jhu.edu. Organizations looking to partner with service organizations and agencies in Baltimore should contact the Center for Social Concern (CSC). Students looking to form a new fraternity or sorority should contact Fraternity and Sorority Life at ofsl@jhu.edu. Prospective religious groups must meet with and obtain approval from the Interfaith Center to gain recognition. Finally, prospective organizations advised by an academic department or administrative office should contact the Office of Student Activities directly rather than applying through the SGA. GRO, CSC, and Fraternity and Sorority Life groups are not eligible for funding from the SGA and/or the SAC and derive their funding from those offices.

The registration form as well as each training should be completed simultaneously and before the September 30, 11:59 pm deadline. Below are the steps and requirements for starting a new student organization.

  1. Think of a new compelling, engaging, and original student organization idea
  2. Determine how your group will be recognized: All student organizations are recognized in one of three ways on the Homewood campus:
    1. Academic department or unit
    2. University department or unit
    3. Student Governing Body
      1. Student Government Association
      2. Graduate Representatives Organization
  3. Determine your organization’s Category
    1. Academic & Research – Krieger School of Arts and Sciences
    2. Academic & Research – Whiting School of Engineering
    3. Advocacy & Awareness
    4. Arts – Performing & Visual (SGA)
    5. Culture & Identity (SGA)
    6. Department Program or Initiative
    7. Department Student Organization
    8. Fraternity & Sorority Life
    9. Governing Body
    10. Graduate Student Organization
    11. Health & Wellness (SGA)
    12. Honor & Professional Society (some SGA)
    13. Media – Including Publications & Journals) (SGA)
    14. Programming Board
    15. Religious & Spiritual (SGA)
    16. Service – Center for Social Concern
    17. Special Interests and Hobbies (SGA)
    18. Sports Club
  4. Attend a Prospective Student Organization Workshop.
  5. Submit Prospective Organization Application (available August 1 – September 30, 2022)
    1. Login to Hopkins Groups
    2. Select “Groups” from the top menu bar, then select “All Groups”
    3. Review all instructions in the light blue box, then click “Register new Group”

Requirements

  1. MEMBERSHIP & OFFICERS:
    • Minimum of 10 members, who must be JHU Homewood students
    • All 10 members must approve their membership on the Re-Registration Form
    • Required Officers: President, Treasurer & Staff/Faculty Advisor
  2. REQUIRED TRAININGS:
    • President and Treasurer must complete:
      • RSO 101 training and
      • RSO Finance 101 training
  3. REQUIRED DOCUMENTS:
  4. Information about programming plans for this academic year

**Support from campus sponsor. Students creating an organization should have conversations with the respective Category Coordinator.

Organizations that have not registered by September 30th, will not be active for the remainder of the academic year. If your organization has been inactive or missed the re-registration deadline, please contact the Leadership, Engagement and Experiential Development Staff at 410-516-4873 or email us at studentorgs@jhu.edu.