All recognized student organizations are expected to follow student organization guidelines as well as university policies and procedures. To assist with the various responsibilities of managing your student organization, the university provides resources to support you through this transformational experience.
Organizations have access to various university staff at the university who can be valuable resources to student organizations as they are running their organizations. One resource that every student organization has is a Category Coordinator. These individuals are staff in Homewood Student Affairs who provide overall support for organizations in the category they advise. These individuals are knowledgeable and participate in all things related to your student organization yet some examples are listed below:
- Recognition process
- Re-Registration Process
- Event management
- University polices
- Risk management
- Crisis management
- Organization management
To see the list of Category Coordinators, feel free to review the category descriptions.
Recognition advising consists of student organizations having a home base in which their core mission and purpose of the organization will be supported. Once organizations are recognized, the recognition entity is responsible for ensuring the organization is active, following policies and procedures it has outlined for the organization and providing financial support and/or guidance. Recognition entities also may support organizations with various organizational functions, understanding university structures and supporting the work of the Category Coordinators. More information about recognition on our Join or Start a Student Organization page.
Student Leadership Consultants are available to chat. They can be available Monday – Friday in Leadership, Engagement and Experiential Development in the LaB.
Held in the Leadership, Engagement and Experiential Development Lounge.
Workshop days and times are on the Leadership, Engagement and Experiential Development Hopkins Groups Events page.
Student Organization Advisors
Any full-time or part-time faculty/staff member of Johns Hopkins University may serve as an advisor. Graduate students are also eligible to be advisors, but it is more beneficial to have an advisor who will be with the university for a longer term. Alumni and community members may co-advise with a faculty or staff member. Students are not eligible to be advisors.
This is really up to you. If you choose to attend all meetings and events, it could be 1-4 hours per week. If you choose to meet with the group’s officers and attend occasional events, it could be as little as 1-4 hours per month. You may choose to allow students to drop by your office at any time or may ask them to schedule appointments. Your availability should be made clear to your organization from the start.
This area is also flexible and should be discussed between the organization and yourself. We want advisors to be more than just a name on paper, so we would encourage you to attend meetings and events as time allows. We would also suggest that you assist the group with transitioning and training officers, understanding university policies and resolving potential conflicts. An advisor can help the organization connect with many faculty and staff members on campus, as well as provide an invaluable historical perspective for the organization.
There are many benefits to serving as an advisor. You will have the opportunity to interact closely with a group of students, often in a capacity very different from your regular job. We hope that you will find the position rewarding because you will make a positive impact on the lives of students. You may develop new skill sets that can assist you in your current jobs. You may feel a greater connectedness to the university as a whole.
You are there to help the organization make sound decisions, but ultimately, the students are responsible for those decisions. As long as you are partaking in official student organization meetings or events, you are insured by the university in the role of an advisor. Use your best judgment is deciding which activities you would like to attend. Note- it is not recommended to transport students in your own vehicle at any time, as your personal insurance would have to cover any incidents.
No, university employees and graduate students cannot be paid to serve as advisors. Under no circumstance may a University employee receive student organization monies to serve as an advisor; unless that employee’s entire salary is funded in such a way and it is stated as such in their job description.
To see a list of student organizations, please visit Hopkins Groups. By clicking on individual groups, you will be able to see if they have a registered advisor.
Additional Resources for Advisors
- JHU Homewood student organization PDF Document: Advisors Guidelines 2019-2020
- JHU Homewood PDF Document: Sample Advisor Agreement
- PDF Document: Excerpt on Roles and Functions of Advisors (PDF) from Dunkel and Schuh’s “Advising Student Groups and Organizations” (Jossey Bass, 1997)
- PDF Document: ACPA’s Commission for Student Involvement Advisor Manual (PDF)