Event Promotion

Reservations for mural boards, banners, Levering courtyard, and breezeway tables are made by completing the online reservation request. Only registered student organizations may use these resources.

Advertising Rules and Regulations

The rules and regulations governing advertising on the Johns Hopkins University Homewood campus are designed to encourage the promotion of sanctioned events and activities on campus in a fair manner. In addition, advertising should not disrupt academic classes, programs or activities and should not damage the property of Johns Hopkins University. Failure to follow the guidelines may result in removal of posters, fines and/or disciplinary measures.

  • Advertising must not contain material that:
    • is pornographic
    • harasses any individual or group on the basis of race, gender, national origin, religion or sexual orientation
    • contains a message of hate or a threat of violence
    • promotes hate speech or events
    • promotes free alcohol
    • promotes unhealthy alcohol practices (e.g., drinking games)
    • or, otherwise violates University policy.
  • Residence hall solicitation (dorm storming) is prohibited. This includes slipping advertising under or placing it on individual doors. Door-to-door peddling is not permitted.
  • Individual departments and governing bodies may have additional requirements for advertising. It is the responsibility of the individuals or the groups promoting events and activities to contact the facility manager of a building in which posters and other advertising media are to be utilized.
  • Student organizations cannot use an outside promoter to advertise their event.
  • Any questions regarding the following advertising policies on the Johns Hopkins University Homewood campus may be directed to the Office of Student Leadership and Involvement (Mattin Center 131).

Use of University Logo and Name

The use of the University name and iconography by student organizations is governed by the PDF Document: PDF Document: Homewood Student Affairs Branding Guidelines and JHU’s Office of Communication. Student Organizations that use “Johns Hopkins University”, “Hopkins”, or “JHU” in their name or incorporate JHU iconography in their logo are required to comply with the HSA Branding Guidelines effective the first day of classes in the Fall 2017 semester. The Student Leadership Consultants in the Office of Student Leadership and Involvement are available to work with student organizations to manage this transition and provide assistance. Please PDF Document: PDF Document: review answers to frequently asked questions or email leadership@jhu.edu with questions and concerns.

Mural Boards

Student Leadership and Involvement is responsible for scheduling, monitoring, and handing out paint supplies for the Mural Boards located on the grassy area (Knoll) between the Mattin Center, Whitehead Hall, Maryland Hall, Brody Commons. All mural boards are assigned a number, starting at one continuing to seven. The number is located on the right side of the horizontal beam below the mural board. Mural board one is located across from the Merrick Barn, from that point the mural boards continue in numerical order ending with mural board seven in front of Whitehead Hall. For questions and concerns please contact Crystal Hooper at chooper1@jhu.edu.

For scheduling please use the University’s online event scheduling form, https://eventscheduling.jhu.edu/Client/FindASpace/Index . This form can also be found by entering “JHU Find a Space” in any search engine.

Reservation lengths are limited to 7 days, and student organizations cannot reserve consecutive weeks for the same program. Reservations run from Sunday to Saturday. Student organizations may paint any time after 2pm on Sunday afternoons. The mural board background must remain white. Only the mural boards are to be painted; do not paint the mural board framing. Student organizations are limited to the paint provided in the caddy for use on their reserved mural board.

Materials provided for the Mural Boards are not to be used for any other purpose.

Mural Boards are painted white after 2pm on Saturdays by SLI student staff. In case of inclement weather on any Saturday, the mural boards should be painted by 1pm Sunday afternoon.

Paint Supplies

The supplies for painting the mural boards are kept in the Office of Student Leadership and Involvement located in the Mattin Center, Ross Jones North Building. Groups may access these supplies by receiving access from the Office of Student Leadership and Involvement when there is someone in the office to assist you. If there is not someone in the office to assist you, a student monitor may do so.

  • Paints are to be used exclusively for the Mural Boards.
  • Artwork and text must comply with University policy.
  • Groups must use the paints provided by the Office of Student Leadership and Involvement.
  • Groups must use a drop cloth.
  • Groups are responsible for spills.
  • Groups must use the board that has been assigned to them.
  • Clean all materials (i.e. brushes and trays). There is a sink inside the paint room and we ask that all brushes be rinsed thoroughly after every use.
  • If supplies or paint need to be replenished, please notify the Office of Student Leadership and Involvement staff.

Banners

Banners may be hung on approved campus structures through approval by the appropriate office and must abide by University policy:

Postering/Flyers

The rules and regulations governing posters and other forms of advertising on the Johns Hopkins University Homewood campus are designed to encourage the promotion of sanctioned events and activities on campus in a fair manner. In addition, posters and other forms of advertising should not disrupt academic classes, programs or activities and should not damage the property of Johns Hopkins University.

  • Tape should not be adhered to painted, finished or glass surfaces.
  • Bulletin Board Flyers should be no larger 8.5″ x 11″ and not affixed over another flyer. Requests for exceptions for larger flyers or posters must be forwarded to Student Leadership and Involvement in the Mattin Center.
  • Flyers may not be affixed directly to buildings.
  • Flyers advertising expired events or not meeting this policy’s criteria may be removed.

Individual departments and governing bodies may have additional requirements for postering and advertising. It is the responsibility of the individuals or the groups promoting events and activities to contact the facility manager of a building in which posters and other advertising media are to be utilized.

Any questions regarding the Postering and Advertising Policy on the Homewood Campus of Johns Hopkins University may be directed to the Office of Student Leadership and Involvement in The Mattin Center 131.

Copier

All copy jobs should be for Student Group purposes. Anyone using the Student Activities copier will need their group’s budget number. Groups can find their budget number on the Hopkins Group. If you are not sure how to locate your budget number, check out our power point.

Having issues with the copier?

Ask the monitor to replace it. If no monitor is present ask the professional staff in Student Leadership and Involvement for assistance.

Are there other copiers on campus that students can use?

Yes! The Library has copiers on every floor which can be used with a copy card or a J-Card. Photocopy machines are located on the Main – D-Levels. Black and white copies are $.07 per page using a J-card or copy/printing card, and $.10 per page using cash. Color copying is available on the A-Level in the Government Publications/Maps/Law/Library. Color copies are $.75 per page (card or cash).

The Krieger Lab (or Hack Lab) also has a copier available for student. The Hack Lab copier can make colored copies as well.

Bulletin Boards

Student Leadership and Involvement has several bulletin boards for students to post announcements for their student group events. They are located all over campus.

Chalking

Chalking is allowed to promote events on Levering Plaza, Mattin Center, and Breezeway on the brick surfaces only. Only ‘kids’ non-toxic chalk is permitted. It is the individual or groups responsibility to remove chalk marks after the event.

Chalking may be done at Fresh Foods Café with the approval of Residential Life.

Tabling

Tabling may be done by registered Student Organizations on the Breezeway, Levering Courtyard, and the Mattin Center Courtyard. Reservation requests are placed through the online reservation system.